Office Manager

Our Client transforms the lives of those affected by Alzheimer's Disease and related dementias through critical services, support, and a commitment to enhancing quality of life. They are seeking a friendly, organized professional to be the warm first point of contact for visitors and callers — reporting directly to the COO.

• Answer and route incoming calls; welcome and assist visitors
• Process mail; perform filing, data entry, printing, scanning, and document preparation
• Manage conference room schedules, calendars, and office supplies
• Administer SharePoint; maintain organized electronic and physical records
• Coordinate with vendors on supplies, equipment, and maintenance

• Assist with billing, accounts payable, deposits, and Quick Books data entry
• Serve as backup for payroll processing; support reconciliation and recordkeeping
• Conduct employee onboarding/offboarding; maintain personnel files and PARs
• Maintain confidentiality of all financial, payroll, and HR information

• Attend Board meetings and record minutes; coordinate staff events and gatherings
• Maintain donor database; prepare acknowledgment letters and support fundraising
• Assist Resource Specialist with client intake as needed
• Keep common areas tidy; create a welcoming environment through seasonal decorating

• High school diploma or GED required; 2+ years of administrative or office support experience
• Proficiency in Microsoft 365 Suite and SharePoint (administration experience preferred)
• Experience with Quick Books or similar accounting software preferred
• Strong organizational, communication, and time management skills
• Ability to handle sensitive information with discretion and professionalism
• Valid Alaska driver's license, clean driving record, and proof of auto insurance
• Must pass a state and federal criminal background check
• Must have access to a personal vehicle for occasional company business