Travel Coordinator

Pay Range: $25.00 - $28.45

Supports the organization by providing travel services for all SEARHC employees in the assigned location. This position provides backup to other Travel Coordinators as well as additional administrative support as needed.

• Coordinates staff travel arrangements for SEARHC staff at assigned locations.
• Ensures proper approval is obtained before processing any travel.
• Works closely with SEARHC staff to process travel orders in a timely manner.
• Researches and ensures the most cost‑effective travel arrangements are made by using internet and/or other computer resources.
• Coordinates air or ferry, hotel, and car reservations for staff travel.
• Calculates advance per diem for staff travel and processes it through Accounts Payable for traveler.
• Processes and reconciles travel orders for final per diem payment.
• Maintains logs and reconciles outstanding travel advances.
• Tracks cancellations and rescheduling of travel.
• Tracks and maintains travel log of staff from/to villages, Sitka, Juneau, ANMC, and outside of Alaska.
• Reconciles monthly P‑card statement and attaches appropriate documentation to support payment of charges.
• Arranges air charter transport to meet staff needs.
• Provides back‑up coverage for another Travel Coordinator if that Coordinator is out of the office.
• Provides additional administrative support as needed.

• High School Diploma or GED – required
• Medical Terminology (college course) or 6 months experience in a health care setting – preferred

• One year experience processing travel arrangements/working in travel industry – preferred
• Two years of general office experience; or an equivalent combination of education and experience – preferred
• One year of data entry experience – preferred

• Problem solving
• Attention to detail and proof work for accuracy
• Excellent customer service skills in dealing with internal and external vendors and customers
• Ability to multitask in a busy office setting
• Make sound judgments to ensure travel decisions are made on a timely and fiscally responsible basis
• Work under time limitations

• Work Shift:
  
  OT 8/40