Accounts Payable Specialist

Visual Comfort & Co. is the premier resource for decorative and architectural lighting, ceiling fans, system controls and automated shading solutions from the most influential designers in the world. We are proud to offer a market-leading range of premium products across categories, styles and price points, remaining committed to beautiful design and, above all, a world-class customer experience.

• Work-Life Balance: Monday – Friday, 8:00am – 5:00pm
• Training & Development: A comprehensive and structured training program, complemented by ongoing education and opportunities for career advancement.
• Paid Time Off: Generous vacation accrual and paid time off policies.
• Holidays: 7 paid holidays per year, in addition to 2 floating holidays.
• Compensation: Competitive compensation plan
• Health Benefits: Visual Comfort covers the majority of employee medical premiums, and offers competitive vision and dental coverage available starting the first of the month following your start date.
• Insurance: Company-provided life insurance and short-term disability coverage.
• Retirement: 401(k) plan with company matching up to 4%, available beginning the first of the month following your hire date.

• Review, verify, and process vendor invoices, ensuring accurate coding, approvals, supporting documentation, and timely payment in accordance with company policies and controls.
• Perform three-way matching and resolve discrepancies involving pricing, quantities, receipts, coding, approvals, payment terms, and related transaction issues.
• Prepare payment proposals and support check runs, ACH payments, and wire payment processing while reviewing credits, duplicate invoices, payment holds, and exceptions.
• Manage assigned accounts payable inboxes and serve as a primary point of contact for vendors and internal business partners to resolve invoice and payment-related inquiries.
• Reconcile vendor statements and research discrepancies, including missing invoices, unapplied credits, duplicate invoices, payment variances, and aged outstanding items.
• Process vendor setups and maintenance requests, including collection and review of W-9s and required documentation in accordance with established controls.
• Review and process employee expense reports and corporate credit card transactions, ensuring compliance with company policies and approval requirements.
• Support monthly close activities, including accounts payable aging reviews, accruals, capital expenditures, account reconciliations, reporting, and audit preparation.
• Identify opportunities for process improvements and participate in automation initiatives, ERP enhancements, testing activities, and maintenance of standard operating procedures.
• Works effectively with others in a team environment to accomplish organizational goals and to identify and resolve problems.
• Exhibits and adheres to the established Visual Comfort Company Values.
• Must demonstrate commitment, dependability, punctuality, and adherence to agreed-upon schedule while maintaining a consistent presence in the workplace to effectively collaborate and communicate amongst co-workers and teams.

• 5+ years of previous experience in Accounts Payable, Accounting, Finance, or related financial operations.
• Associate or Bachelor's degree in Accounting, Finance, Business, or a related field preferred.
• Strong knowledge of accounts payable processes including PO and non-PO invoices, three-way matching, payment processing, vendor reconciliations, vendor maintenance, and expense reporting.
• Experience preparing and executing check runs and supporting ACH and wire payment processing.
• Experience with ERP systems; JD Edwards and/or Microsoft Dynamics 365 experience preferred.
• Experien…