Executive Secretary, Math

Executive Secretary - 205

• Position Type:
  Secretarial/Clerical/Executive Secretary
• Date Posted: 1/8/2026
• Location:
  
  WEST MATHEMATICS
• Date Available:
  
  25-26 School Year
• Closing Date: 01/22/2026

Department Administrator

The job of Executive Secretary
-205 is done for the purpose/s of performing diversified clerical duties in support of the administrator; conveying information regarding department functions and procedures; coordinating assigned projects and site activities; and ensuring the efficient operation of support functions.

Experience in related field

• Performs multiple tasks using standard office equipment and software applications.
• Upgrades skills as needed to meet changing job conditions.
• Plans and manages projects effectively.
• Performs basic bookkeeping and record keeping.
• Performs algebra and geometry calculations.
• Reads technical information and composes various documents.
• Facilitates group discussions and analyzes situations to define issues.
• Applies concepts of grammar, punctuation, and business telephone etiquette.
• Understands basic bookkeeping principles and operates common office machines.
• Maintains knowledge of board policy and district, state, and federal regulations/laws.
• Schedules activities, meetings, and events while gathering and collating data.
• Works flexibly with others in diverse circumstances using standardized methods.
• Works effectively with a variety of individuals and groups.
• Analyzes issues and creates action plans to solve problems.
• Interprets guidelines independently to solve data-related issues.
• Communicates with diverse groups while maintaining strict confidentiality.
• Meets deadlines and schedules while working under constant interruptions.
• Sets priorities and works effectively as part of a team.

• Assists in all aspects of course assessments for the purpose of providing the necessary support to the department.
• Assists substitutes to department for the purpose of ensuring that programs continues in the absence of the teacher.
• Compiles data from a variety of sources for the purpose of preparing reports, making recommendations; and/or preparing information for assigned administrator.
• Coordinates a wide variety of projects, functions and/or program components for the purpose of completing activities and/or delivering services in a timely fashion.
• Maintains a wide variety of manual and electronic documents, files and records for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Monitors a wide variety of activities on behalf of assigned Administrator for the purpose of achieving goals and meeting target dates in compliance with established guidelines and regulatory requirements.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit pertaining to District 219.
• Prepares a wide variety of reports, documents and correspondence of a confidential and non-confidential nature for the purpose of documenting activities, providing written reference, and/or conveying information.
• Processes a wide variety of documents and materials for the purpose of disseminating information in compliance with administrative guidelines and/or regulatory requirements.
• Procures supplies and materials for the purpose of maintaining availability of required items.
• Reconciles account balances for assigned budget categories for the purpose of maintaining accurate account balances.
• Represents assigned Administrator in their absence for the purpose of conveying and/or gathering information required for their functions.
• Researches a variety of topics for the purpose of providing information and/or recommendations and/or addressing a variety of administrative requirements.
• Responds to a wide variety of inquiries from internal and external parties for the purpose of providing information, facilitating communication among parties and/or providing direction.
• Schedules a wide variety of activities for the purpose of making necessary arrangements for the assigned administrator.
• Supports assigned administrative personnel for the purpose of providing assistance with their functions and responsibilities.
• Collects payments for a variety of events for the purpose of completing transactions and/or securing funds.
• Attends department and/or in-service meetings for the purpose of recording minutes, coordinating materials distribution, supporting the needs of attendees, conveying and/or gathering information required to perform functions.

Responsibilities include:

working under limited supervision following standardized practices and/or methods; leading, guiding, and/or coordinating others; utilization of some resources from other work units may be required to perform the job's functions. There is a continual opportunity to have some impact on the organization's services.

The usual and customary…