Administrative Assistant to Superintendent​/Board of Education

Administrative Assistant to the Superintendent/Board of Education

Administrative Support to the Superintendent:

• Manage the Superintendent's calendar, schedule meetings, and coordinate travel arrangements
• Prepare and edit correspondence, reports, presentations, and other documents as requested by the Superintendent
• Screen and direct incoming calls and visitors to the Superintendent's office, addressing inquiries and resolving issues when possible
• Maintain filing systems, both electronic and physical, ensuring records are accurate and up-to-date.
• Assist in the preparation of the Superintendent's reports and presentations for various stakeholders
• Prepares and submits State reports
• Manages SB7 reporting
• Maintains Certified and Classified Personnel Seniority Lists.
• Acts as the FOIA Officer and coordinates time sensitive responses to requests
• Prepare and update contracts for employment as directed by the Assistant Superintendent
• Participate in the District's Policy Committee
• Provides administrative support and assists with special projects as assigned to the CSBO and Superintendent - BOE agenda items, publications notices
• Creates and files school calendar

Board of Education Recording Secretary:

• Attend all Board of Education meetings
• Record and transcribe minutes of Board meetings, ensuring accuracy and completeness
• Prepare and distribute Board meeting agendas, minutes, and related documents in a timely manner
• Manage the archiving of Board meeting records and ensure compliance with legal requirements for document retention
• Supports with SEI filing

Communication and Coordination:

• Serve as a liaison between the Superintendent, Board of Education, district staff, and the public, ensuring clear and timely communication
• Coordinate and distribute communications from the Superintendent and Board of Education, including memos, newsletters, and announcements
• Facilitate the flow of information between the Superintendent's office and other departments within the district.
• Maintains board member website
• Supports with inclusive communications plan for the district to tell the Skokie 73.5 story through relevant media channels
• Supports with district branding, visual identity, and public content including district and school logos
• Supports the delivery of Skokie 73.5 external print, electronic and mobile communications
• Supports with press releases and media pitches (including key talking points when appropriate)
• Manages relationships with local press
• Serve as a liaison in collaboration with the Superintendent to local and national media to promote positive community relationships and information regarding District 73.5 activities and programs in conjunction with the Superintendent
• Supports administration with handbook edits

Event Planning and Coordination:

• Organize and coordinate events, meetings, and functions hosted by the Superintendent or the Board of Education
• Arrange logistics for Board of Education meetings, including venue setup, technology needs, and catering services if required

Confidentiality and Professionalism:

• Handle sensitive information with the highest level of confidentiality and discretion
• Maintain professionalism in all interactions with internal and external stakeholders

• A Bachelor's degree is preferred
• Ability to prioritize and effectively handle multiple tasks
• Strong attention to detail and accuracy of information
• Strong written and verbal communication skills
• Proficient in Microsoft Office (i.e. Excel, Word)
• Experience using financial management software (preferably Infinite Visions) is preferred Mandatory District-wide Compliance Training, as assigned
• Ability to work in a team environment
• Ability to maintain a high level of confidentiality in regards to all interactions with all staff, vendors, and parents
• Knowledge of school district operations and board governance preferred
• Familiarity with IWAS and ISBE data reporting is a plus

• Base: $65,000 to $75,000
• Compensation package includes 14 paid holidays, 10 vacation days, 12 sick days, 3 personal days, and family heath, vision and dental insurance benefits
• IMRF/Retirement Planning available