Clinical Engineering, Business Office Coordinator

Hourly Pay Range: $21.10 - $30.60 - The hourly pay rate offered is determined by a candidate's expertise and years of experience, among other factors.

Final date to receive applications:
Wednesday, November 11th.

This position is currently available only to current Sodexo and Trimedx employees.

Position:
Clinical Engineering, Business Office Coordinator Multiple Locations Available: 4901 Searle Parkway, Skokie, IL OR North Shore Hospital Full Time/Part Time:
Full time

Hours:

Days;
Regular hours of operation

Provides system-wide HTM logistical support for clinical-customer requests, procurement of parts and services, invoice management, and clerical support / data entry supporting the service levels and processes owned by the Manager, CE Business Office. Acts as the front-line voice of Clinical Engineering for clinicians and site staff — receiving and dispatching service requests, processing purchase requisitions, reconciling invoices, and ensuring timely flow of work between sites, vendors, and the CE team.

• Receive and dispatch customer service requests through the CMMS work-order system and via phone; monitor internal resource availability, escalated calls, and manage vendor scheduling.
• Process HTM purchase requisitions for services, contract pools, and non-parts goods into purchase orders per departmental workflow, including proper approval authority; route parts requests to the Parts Coordinator, who owns parts sourcing, requisitions, and inventory.
• Train fellow Business Office Coordinators on intake, dispatch, and order-status processes; provide requestors updates on order status and escalated as needed.
• Support Accounts Payable's new-vendor vetting by submitting requests and documentation; ensure HTM purchasing complies with preferred-supplier policies; manage updates to purchase orders.
• Enter invoices and contracted service reports into the AP system; match them against PO line items and receipts and prepare them for payment approval — executing the invoice-reconciliation process owned by the Manager, CE Business Office.
• Document and elevate variances with internal resources and vendors per department procedures.
• Provide SharePoint and CMMS data entry and updates under direction of an HTM leader.
• Compile reports; coordinate meeting planning and event logistics; perform other duties as assigned.

• Education:
  
  Associate's degree in business, accounting, or a related field — OR 5+ years of experience working in a healthcare office environment.
• Experience:
  
  See education: 5+ years in a healthcare office environment may substitute for the degree.
• Unique or Preferred
  
  Skills:
  • Knowledge:
    Understanding of basic medical-equipment terminology to interpret service-requester problems; proficient with CMMS work-order systems, SharePoint sites and libraries, and invoicing applications; effective use of Outlook, Excel, and other business software.
  • Skills:
    
    Excellent communication and customer service; accuracy, thoroughness, and orderliness; strong interpersonal and organizational skills.
  • Abilities:
    Works independently and as part of a team; able to prioritize multiple, simultaneous work requests; calm and professional demeanor under pressure.

Opportunity for annual increases based on performance Career Pathways to Promote Professional Growth and Development Various Medical, Dental, Pet and Vision options Tuition Reimbursement Free Parking Wellness Program Savings Plan Health Savings Account Options Retirement Options with Company Match Paid Time Off and Holiday Pay Community Involvement Opportunities Endeavor Health is a fully integrated healthcare delivery system committed to providing access…