Executive Secretary, Special Education

Executive Secretary, Special Education (260)

• Date Posted:
  11/4/2026
• Location:
  
  NORTH SPECIAL EDUCATION
• Date Available:
  
  26-27 School Year
• Closing Date:
  11/18/2026

Director of Special Education

The job of Executive Secretary, Special Education is done for the purpose/s of performing diversified secretarial duties in support of the administrator; conveying information regarding department functions and procedures; coordinating assigned projects and site activities; and ensuring efficient operation of support functions.

• Targeted, job related experience
• Experience working successfully in a diverse, multicultural environment.

• Operate standard office equipment
• Prepare and maintain accurate records
• Use pertinent software applications
• Effective communication skills, both written and verbal in attempt to cultivate positive relationships within the district
• Ability to address inquiries and concerns from students and families compassionately and professionally.
• Adapt to changing work priorities
• Perform basic math, including calculations using fractions, percents, and ratios
• Write documents following prescribed formats
• Present information to others effectively
• Capacity to handle sensitive and confidential information with discretion.
• Ability to prioritize within a dynamic work environment
• Understand complex, multi-step written and oral instructions
• Proficient in computer and Internet operations
• Familiarity with office application software
• Understanding of board policy, district, state, and federal regulations/laws
• Schedule activities, meetings, and/or events
• Gather and collate data
• Work flexibly with others in a variety of circumstances
• Collaborate and communicate effectively with a wide diversity of individuals
• Utilize job-related equipment efficiently
• Identify problems and create action plans to resolve them
• Independently interpret data for problem-solving
• Familiarity with special education laws and policies at the district, state, and federal levels.
• Establish effective working relationships with staff and students, and all stakeholders
• Demonstrate
  • Effective communication with diverse groups.
  • Confidentiality in handling sensitive information.
  • Timely completion of tasks and adherence to schedules.
  • Ability to set and adjust priorities as needed.
  • Teamwork and cooperation.
  • Focus and performance despite constant interruptions.
  • Proficient English communication, both written and verbal.
  • Strong problem-solving and decision-making skills.

• Provides administrative and clerical support to assigned administrative personnel for the purpose of assisting with departmental functions and responsibilities.
• Attends department and/or in-service meetings to record minutes, coordinate materials distribution, support attendee needs, and convey and/or gather information.
• Represents the assigned Administrator in their absence to convey and/or gather information required for departmental functions.
• Responds to inquiries from parents, teachers, and outside agencies regarding special education services and policies in a timely and professional manner.
• Escorts parents and other team members to Special Education conference rooms as needed.
• Assists substitutes assigned to the department to ensure continuity of programming in the absence of the teacher.
• Performs other related duties as assigned to ensure the efficient and effective functioning of the work unit.

• Maintains a wide variety of manual and electronic documents, files, and records to ensure current information and historical reference in accordance with administrative guidelines and legal requirements.
• Manages the workflow of confidential legal documents.
• Maintains databases of student records, IEPs, and related documentation, ensuring accuracy and compliance.
• Coordinates the scheduling of IEP meetings, ensuring all necessary parties are informed, invited, and provided appropriate written notification.
• Prepares reports, documents, and correspondence of a confidential and non-confidential nature to document activities and communicate information.
• Compiles data from various sources to prepare reports, make recommendations, and provide information to assigned administrators.
• Processes documents and materials for dissemination in compliance with administrative guidelines and regulatory requirements.
• Assists with the preparation of substitute planning and departmental reports.
• Provides…