Deputy Register of Deeds

Deputy Register Of Deeds

The Johnston County Register of Deeds mission is preserving the integrity of Johnston County records, while making them easily accessible to the public today and for our future generations. The Register of Deeds office is currently hiring for a full-time Deputy Register of Deeds. An employee in this class works with the requests and information required by the public and/or the indexing, filing, and recording of documents and files.

Work includes releasing information to the public and conducting research regarding various licenses, records, and legal actions. Work requires accuracy in details and a sound knowledge of the general statutes governing the Register of Deeds Office. Initiative and judgment are required in performing duties within general statutes and prescribed policies. Work is performed under the supervision of the Register of Deeds and is evaluated by daily observation, discussion, and accuracy of records and completed work.

• Answers telephones and tends to assist the public by providing information or performing services offered by the Register of Deeds Offices; probates and records instruments, issues licenses and other certificates; locates records and prepares copies.
• Copies a variety of instruments, cards, and other materials by typing or by using a copy machine or camera.
• Indexes a variety of legal documents such as plats, deeds of trust, articles of incorporation, bankruptcy, foreclosures, power of attorney, and UCC financing statements.
• Indexes vital records; issues marriage license; issues copies of birth, marriage, and death certificates, military discharges, legitimization papers; records and files birth and death records; completes delayed birth certificates after examining evidence and sends to State Registrar of Vital Records for approval; sends amendments of instruments to the State Office of Vital Records.
• Files, records, and indexes financing statements and other documents required by the Uniform Commercial Code; returns duplicate statement to secured party or assignee; cancels statement upon termination.
• Collects fees; keeps records of collection, excise stamps sold, and daily accounts of copies made; balances and reconciles money.
• Processes US Passports
• Issues "Thank A Vet" program cards and contacts local businesses for participation in the "Thank A Vet" program.
• Assist with social media accounts.

Additional Duties

• Performs related duties as required.

• General knowledge of the functions and procedures of the office of the Register of Deeds.
• General knowledge of the purpose and composition of a variety of documents and of terms used in the office.
• Working knowledge of laws relating to matters under the jurisdiction of the Register of Deeds.
• Skill in typing rapidly and accurately and operating computers and office machines effectively.
• Ability to work accurately with words and figures and to write legibly.
• Ability to follow established procedures and specific instructions.
• Ability to deal tactfully and courteously with the public; and maintain effective working relationships with other employees.

• Must be able to physically perform the basic life support functions of climbing, stooping, crouching, reaching, standing, walking, lifting, fingering, grasping, talking, hearing, and repetitive motions.
• Must be able to perform light work exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.
• Must possess the visual acuity to prepare and analyze figures and data, operate a computer terminal and various microfilming equipment, and do extensive reading and research.

• Graduation from high school including business courses and some experience in a Register of Deeds Office or in a similar public contact and records functions; or an equivalent combination of education and experience.

NOTE:

This job description is not intended to be an exhaustive list of all duties, responsibilities or qualifications associated with the job. Other duties may be assigned.

Important Pre-Employment Information:

• If the position requires a degree, official transcripts must be submitted within 30 days of hire.
• A pre-employment reference check will be conducted.
• A background check may be required and may include criminal history, motor vehicle records, sex offender registry checks, pre-employment drug screening, SBI fingerprinting, and, if applicable, a National Practitioner Data Bank (NPDB) check.
• A conviction record does not automatically disqualify you from employment, unless otherwise required by state law. Each situation is reviewed on a case-by-case basis.