Purchasing Specialist II

Purchasing Specialist II

Under general supervision of the Director of Purchasing, oversee the procurement process from start to finish.

• Primary point of contact for all procurement processes for expenses that are expected to meet or exceed a $90,000 total award value, and all service contracts that are expected to meet or exceed a $30,000 total award value.
• Determine the most appropriate procurement method while considering legal requirements, school and departmental needs, maximized competition, and public perception.
• Gather all required information to prepare RFP/RFQ (etc.) with specifications provided by the requesting department.
• Submittal RFP/RFQs to the Director of Purchasing for review and approval.
• Post and advertise RFP/RFQs as needed and obtain copies of all postings.
• Accept bids for RFP/RFQs.
• Maintain all RFP/RFQs checklists, ensuring all documentation is received.
• Secure location for bid openings/meetings.
• Monitoring purchasing email for all vendor questions.
• Communicate with JCPS staff when questions are submitted.
• Ensure JCPS staff posts all answers to RFP questions by deadlines.
• Communicate with other purchasing department staff members if there are emails they need to address.
• Assist the requesting department with the financial and legal aspects of the bidding and bid review process.
• Run bid openings and evaluation meetings in the absence of the Purchasing Director.
• Submit all contracts over $90K to the Purchasing Director for review.
• Submit contracts to the Board attorneys for review as needed in the absence of the Purchasing Director.
• Obtain Pre-Audit signature on all contracts and additional signatures to have a fullyexecuted contract
• Send final contracts to the requesting department so that the requesting department canplace it on the Board Agenda.
• Once Board approved, have the requisition keyed and email PO to the vendor and requesting department.
• Monitors bid and contract requirements from preparation of specifications to end of term contract.
• Contact departments annually within the last quarter of the fiscal year to discuss contract needs effective July 1 so all RFP, bidding, and approval processes are complete for PO preparation on July 1 annually, with assistance from the Purchasing Specialist.
• Maintain contracts database and all Finance Department contracts and work with the Director of Purchasing for each renewal.
• Assist school/departments with informal quote requirements.
• Works with departments closely ensuring proper execution of contracts prior to start of services.
• Monthly contract reconciliation ensuring year-to-date expenditures are within the contract and PO terms.
• Maintain all bidding documentation.
• Final approver of all school/department requisitions.
• Releases online orders.
• Cross training with P-Card requirements.
• Other duties as assigned.

Pay range $43,524- $54,984 annually depending upon relevant experience and education

• State Employees and Teachers Retirement Plan
• State Employees Health Plan
• Dental, Vision, Disability and other benefits offered
• Holidays off with pay, annual leave, and sick leave
• Extensive training opportunities

Johnston County Public Schools is an equal opportunity employer and does not discriminate in the employment or promotion of employees on the basis of gender, race, religion, age, national origin or disability.