Purchasing Specialist II

Purchasing Specialist II

Johnston County Public Schools Financial Services
- Smithfield, North Carolina Open in Google Maps

Job : 5463987

Final date to receive applications: Posted until filled

Posted: Dec 09, 2025 5:00 AM (UTC)

Starting Date: Immediately

POSITION: Purchasing Specialist II

FLSA STATUS: Non-exempt

REPORTS TO: Director of Purchasing

PAY GRADE: Grade 70/71;
Range - $43,524 - $54,984 Annually

LOCATION: Central Office
- Simpson Building (AP Mobile)

TERM OF EMPLOYMENT: Permanent, twelve months per year

Effective: 1/2/2026

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Under general supervision of the Director of Purchasing, oversee the procurement process from start to finish.
• Primary point of contact for all procurement processes for expenses that are expected to meet or exceed a $90,000 total award value, and all service contracts that are expected to meet or exceed a $30,000 total award value.
• Determine the most appropriate procurement method while considering legal requirements, school and departmental needs, maximized competition, and public perception.
• Gather all required information to prepare RFP/RFQ (etc.) with specifications provided by the requesting department.
• Submittal RFP/RFQs to the Director of Purchasing for review and approval.
• Post and advertise RFP/RFQs as needed and obtain copies of all postings.
• Accept bids for RFP/RFQs.
• Maintain all RFP/RFQs checklists, ensuring all documentation is received.
• Secure location for bid openings/meetings.
• Monitoring purchasing email for all vendor questions.
• Communicate with JCPS staff when questions are submitted.
• Ensure JCPS staff posts all answers to RFP questions by deadlines.
• Communicate with other purchasing department staff members if there are emails they need to address.
• Assist the requesting department with the financial and legal aspects of the bidding and bid review process.
• Run bid openings and evaluation meetings in the absence of the Purchasing Director.
• Submit all contracts over $90K to the Purchasing Director for review.
• Submit contracts to the Board attorneys for review as needed in the absence of the Purchasing Director.
• Obtain Pre‑Audit signature on all contracts and additional signatures to have a fully‑executed contract.
• Send final contracts to the requesting department so that the requesting department can place it on the Board Agenda.
• Once Board approved, have the requisition keyed and email PO to the vendor and requesting department.
• Monitors bid and contract requirements from preparation of specifications to end of term contract.
• Contact departments annually within the last quarter of the fiscal year to discuss contract needs effective July 1 so all RFP, bidding, and approval processes are complete for PO preparation on July 1 annually, with assistance from the Purchasing Specialist.
• Maintain contracts database and all Finance Department contracts and work with the Director of Purchasing for each renewal.
• Assist school/departments with informal quote requirements.
• Works with departments closely ensuring proper execution of contracts prior to start of services.
• Monthly contract reconciliation ensuring year‑to‑date expenditures are within the contract and PO terms.
• Maintain all bidding documentation.
• Final approver of all school/department requisitions.
• Releases online orders.
• Cross training with P‑Card requirements.
• Other duties as assigned.

ACCEPTABLE KNOWLEDGE, TRAINING AND

EXPERIENCE:

• Bachelor Degree in Accounting, Business, or related field? Must be a Certified Local Government Purchasing Officer (CLGPO) or willing to become certified.
• Working knowledge of purchasing concepts.
• Ability to establish and maintain effective working relationships with others.
• Ability to take initiative and work independently and within a team…