Business Services Coordinator, Accounting Clerk

Business Services Coordinator, Accounting Clerk

Job Title Business Services Coordinator, Accounting Clerk

Full Time / Part Time

Full Time / Part Time Full Time

Job Type

Job Type Staff

Reports To

Reports To Business Services Administrator

Position Summary

The Business Services Coordinator, Accounting Clerk, is responsible for providing administrative, financial, purchasing, and customer service support for the University’s Business Services operations. The position manages, procurement card administration support, accounts payable processing, auxiliary services accounting functions, Central Stores operations, and customer service related to university business services programs. The incumbent serves as a key point of contact for faculty, staff, students, and external vendors while ensuring compliance with university policies and procedures and maintaining accurate financial records.

The position supports operational efficiency through reporting, reconciliation, training assistance, and process improvement initiatives.
Bryant is recognized as a top 1 percent national leader in student education outcomes and ROI and regularly receives high rankings from U.S. News and World Report, QS Stars, Money, Bloomberg Business week, Wall Street Journal, and College Factual. Bryant’s strategic plan, Vision 2030, redefines higher education through a commitment to providing students with a transformational learning experience.
Vision 2030 accelerates advancements in academic innovation, experiential learning, vibrant student life, Division I athletics, and a connected community that fosters belonging and success.

• Assist in the administration of the University’s Procurement Card (P-Card) program.
• Process new card applications, card modifications, card cancellations, and cardholder documentation.
• Monitor transactions, conduct audit follow-up communications, and assist with monthly compliance reviews.
• Maintain cardholder records and support training efforts for new and existing cardholders.
• Generate reports and provide administrative support for procurement card program compliance and audits.

• Process accounts payable invoices, ensuring proper coding, approvals, and timely payment.
• Process, reconcile, and deposit daily Business Services and Bulldog Bucks transactions.
• Prepare journal entries, account reconciliations, and month-end financial reports.
• Track commissions and other departmental revenue sources and ensure proper recording and deposit of funds.
• Maintain accurate departmental financial records and assist with audits, budgeting, and financial reporting activities.

• Serve as a primary customer service contact for Business Services and Auxiliary Services programs.
• Provide problem resolution and support for Bulldog Bucks, Atrium-related issues,  meal plan concerns, vending services, and other Business Services programs.
• Assist the Business Administrator with coordination with Dining Services, Information Technology, Residence Life, and other campus partners to support meal plan transitions, account reconciliation, and system updates.
• Respond to inquiries from students, faculty, staff, vendors, and campus visitors in a professional and timely manner.

• Maintain Central Stores inventory, order supplies, process invoices, and coordinate departmental recharges.
• Distribute inventory and support services including stationery, testing supplies, binding, folding, and mail preparation services.
• Operate equipment associated with Central Stores and related business service functions.
• Serve as backup support for designated Business Services operations, including print and mail-related services as assigned.

• Coordinate service requests for vending equipment and monitor vending-related activity.
• Assist with vendor communications and maintain productive working relationships with contracted service providers.
• Reconcile vending transactions and support reporting requirements.
• Coordinate equipment moves, repairs, and operational issues with Facilities and vendors.

• Prepare routine and ad hoc reports utilizing University systems and departmental databases.
• Assist with the development and maintenance of business procedures, training materials, and user documentation.
• Support onboarding and training efforts related to purchasing, procurement cards, and Business Services…