Payroll Clerk

Smithfield Public Schools Smithfield Public Schools - Smithfield, Rhode Island Open in Google Maps

Full-time Payroll Clerk needed for Smithfield Public Schools. This is a 12-month position.

Job : 5605975
Final date to receive applications: Posted until filled
Posted: Mar 25, 2026 12:00 AM (UTC)
Starting Date: Immediately

Full‑time Payroll Clerk needed for Smithfield Public Schools. This is a 12‑month position.

• 1. Bachelor’s Degree in accounting preferred, or equivalent combination of education, training, and experience.
• 2. Experience with ADP or other computerized payroll service required.
• 3. Knowledge of reconciliation reporting of quarterly payroll taxes with ADP and government.
• 4. Understanding of IRS regulations and generally accepted payroll management functions including payroll taxes, W‑2’s, 403(b), retirement, benefit deductions, salary adjustments, wage garnishments, etc.
• 5. Experience in the preparation and analysis of monthly, quarterly and annual budget to actual reports.
• 6. Knowledge of grant versus local expenditure accounts.
• 7. Knowledge and experience with automated accounting software required, with preference to experience with Infinite Vision software.
• 8. Understanding and experience with UCOA, including the ability to check new account strings for validity.
• 9. Experience with Word, Excel, Frontline, Google Docs, Google Sheets.
• 10. Strong communication skills and ability to multi‑task and work in a busy environment with deadlines.
• 11. Knowledge and skills to maintain accurate records and documentation. Commitment to maintaining confidentiality.
• 12. And/or such alternatives to the above qualifications as the Superintendent may deem appropriate and acceptable.

• Responsible for completing all phases of school biweekly payroll from compiling timesheets, verifying, calculating, and inputting appropriate deductions and other payroll data to the distribution of checks/direct deposits accurately.
• Create and maintain employee personnel profiles in ADP and Frontline, ensuring accuracy of data and updating as required.
• Track longevity and step increases for staff and the accurate calculation of adjustments and update all records.
• Calculate, record and distribute third party payments for payroll deductions and ensure the accurate and timely completion of all reports, update records, and distribution of payments related to retirement, annuities, garnishments, and all other employee payroll deductions.
• Maintain staff attendance records for all employees and substitutes in Frontline and generate reports as requested.
• Prepare information relating to salaries/benefits and other confidential record analysis as required by the Director of Financial Operations. Ability to maintain the strictest confidence concerning personnel, students, and operational concerns of the District.
• Conduct long‑range financial analysis and prepare long‑term financial forecasts relative to the results.
• Respond to verification requests of teaching experience from other school districts and wage history reports as well as teacher day count for ERSRI.
• File monthly report to ERSRI of day count of retirees.
• Prepare forms and reports as required by Federal, State and local government, including monthly census data, EEO‑5, records of salary and fringe benefit expenditures and ensure accounting entries are completed for all salary and employee benefits as required.
• Balance quarterly tax statements and W‑2’s and work with others on year‑end reporting.
• Prepare salary information for quarterly Medicaid reports.
• Respond to employee requests for salary, payroll and leave information and balances.
• Know applicable data privacy practices and laws (HIPAA and FERPA, etc.).
• Ability to collaborate and maintain strict confidentiality in accordance with established Smithfield policies and legal requirements.
• Willingly promote the general goals of the District.
• Assist in the preparation of confidential data and other information in anticipation of negotiations with union employees. Participate in strategy sessions regarding evaluation of union negotiation proposals and assist the…