Business Office Generalist

Smithfield Public Schools – Smithfield, Rhode Island

Starting Date: Immediately

Job : 5679588

Position Type: Full-time

Salary: $55,000 to $60,000 Per Year

POSITION SUMMARY
The Business Office Generalist serves as the primary administrator for employee and retiree benefits while providing key support to overall Business Office operations. The role is cross‑trained to back up payroll processing and purchasing/accounts payable functions, ensuring continuity of operations. This position operates in a highly confidential environment and requires strong attention to detail, accuracy, and the ability to exercise independent judgment.

REPORTS TO
Director of Financial Operations

REPRESENTATION STATUS
Individual Employment Contract / Unrepresented Staff

PRIMARY RESPONSIBILITIES – BENEFITS
Manage and maintain employee and retiree benefits, including enrollment, eligibility, changes, and compliance with programs such as FMLA, ADA, COBRA, and healthcare regulations. Handle benefit inquiries, process invoices and payments, and maintain accurate records related to leaves and benefits continuation. Support financial and business operations by processing invoices, managing cash deposits, reconciling accounts, and preparing journal entries. Assist with regulatory reporting (e.g., IRS forms, healthcare coverage reporting), monitor substitute hours for compliance, and provide backup support for payroll and retirement plan inquiries.

Perform additional duties to support the business office as needed.

BACKUP RESPONSIBILITIES – PAYROLL & PURCHASING
Provide backup support for payroll, purchasing, and accounts payable functions, including handling inquiries, processing invoices, managing deductions, and assisting with reporting. Support the Business Office during staff absences or peak workloads.

QUALIFICATIONS
A minimum of 3 years’ experience in a public school district, municipality or non‑profit is preferred. Associate degree with a minimum of 3 years relevant work experience or a minimum of 5 years relevant work experience in human resources in lieu of degree;
Bachelor’s degree in related field is preferred. Demonstrated organizational skills and ability to maintain and prioritize multiple active projects. Must be detail‑oriented, thorough and able to work independently. Proficient in Microsoft Office Suite and Google Applications. General understanding of the RI Uniform Chart of Accounts (UCOA). Ability to communicate clearly and concisely (orally and in writing). Ability to establish and maintain collegial, positive, and productive relationships and communication with staff and vendors and to work as a productive member of a team in a highly confidential office.

• At least 3 years of relevant experience preferred.
• Associate degree preferred.
• Citizenship, residency or work visa required.