Legal Assistant

The Value You'll Bring

The position summary states the general nature and purpose of the job. Overall accountabilities are defined in this section.

The below statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. May perform other duties as assigned.

• Attorney & Executive Support: Provide day-to-day support to company attorneys across employment, contracts, litigation, regulatory, governance, and commercial matters and executive administrative support for our Chief Legal Officer and other Legal Department members.
• Executive-Level Materials: Create, revise, and support high-quality PowerPoint presentations, Excel reports, and Word documents for senior legal leaders.
• Document Review & Formatting: Revise, proofread, format, and manage legal documents to ensure consistency, accuracy, and executive-level standards.
• Excel & Data Management: Use Excel for basic to intermediate formulas, tracking logs, data organization, and reporting.
• Word Document Production: Perform advanced Word functions including redlining, document comparison, formatting, and version control.
• PowerPoint Development: Build and update leadership-facing presentations with professional formatting and clear messaging.
• Legal Technology Enablement: Support the adoption and effective use of Legal Department tools and systems to improve efficiency.
• Legal Billing Administration: Administer legal billing and invoice review using Legal Tracker or similar e-billing platforms.
• Billing Follow-Up & Approvals: Coordinate invoice follow-ups with law firms and manage billing approvals in accordance with routing matrices and authorization thresholds.
• Budget & Spend Tracking: Track legal budgets, monitor spend, and support reporting for legal leadership.
• Law Firm & Vendor Management: Serve as a primary contact for outside counsel and vendors on administrative, billing, and operational matters.
• Compliance & Ethics Support: Oversee day-to-day execution of the ethics hotline (NAVEX) and support compliance tracking, documentation, and reporting.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals to perform the essential functions.

• Education & Experience: Bachelor's degree from an accredited four‑year college or university and 2+ years of relevant legal experience, or equivalent combination of education and experience required.
• Communication & Confidentiality: Strong verbal and written communication skills with the ability to establish trust and maintain confidentiality.
• Project & Task Management: Detail‑oriented and project management focused, with the ability to handle complex assignments in a fast‑paced environment and to escalates issues appropriately.
• Technical
  
  Skills:
  
  Proficiency in Microsoft Office (Excel, Word, PowerPoint) required; experience with Legal Tracker, Navex, or other legal software is a plus.
• Collaboration & Service: Customer service mindset with proven success partnering across teams in a dynamic, results‑driven environment.
• Teamwork & Culture Fit: Respectful, approachable, and team‑oriented with the ability to build strong relationships and contribute to a positive work environment.

• General understanding of basic state and Federal laws preferred.

Relocation Package Available

Smithfield is an equal opportunity employer committed to workplace diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, gender identity, protected veterans status, status as a disabled individual or any other protected group status or non‑job characteristic as directed by law.

If you are an individual with a disability and would like to request a reasonable accommodation for any part of the employment selection process, please call us at .