Office Manager

Responsible for managing the office, payroll, accounting functions; provides customer service support; performs Human Resources activities; provides administrative support to staff and Division Manager at the location.

• Enter hours timely and effectively for weekly payroll.
• Provide weekly P&L report to Manager (Sales and Expenses).
• Assist with and ensure compliance with accounts payable procedures.
• Assist with forecasting reports – flash report.
• Act as liaison to HR with regards to employee relations, policy, and benefit issues.
• Assist in the completion of End of Month Closing.
• Track and retrieve aged invoices for payment.
• Open, sort, and route incoming mail; answer correspondence; prepare outgoing mail.
• Answer and direct incoming phone calls.
• Provide administrative support.
• Generate region invoicing weekly.
• Generate end of month accruals and deferrals.
• Post customer payments and post revenues by verifying and entering transactions.
• Update and maintain receivables by tracking unpaid invoices.
• Research and resolve payment discrepancies by obtaining and investigating information from sales, the specific division, and other departments within the organization.
• Adjust accounts or ledgers as applicable.
• Support controller and accounting team with various administrative functions.
• Follow filing procedures to ensure the division's compliance.
• Perform other related duties as assigned by the Manager.

• Minimum 2 to 4 years of management and/or accounting experience
• Associates degree or higher in Business or related field; desired but not required
• Proficient with MS Office:
  Word, Excel, Power Point
• Ability to meet stringent deadlines
• Self-starter, enthusiastic, and cooperative attitude
• Ability to maintain focus on multiple projects
• Demonstrated experience in high volume accounts payable, creating, tracking and analyzing journal entries
• Experience with P&L statements and P&L analysis with knowledge and understanding of accrual accounting
• Excellent math skills with the ability to create and manipulate Excel spreadsheets
• Experience in accounts receivable including invoicing and collections, interpreting contract billing language
• Ability to self-direct to accomplish the work of the office
• Strong interpersonal, communication, and team-oriented skills
• Ability to work in a fast-paced office environment
• Willingness and ability to work overtime routinely
• Highly detail oriented with exceptional planning and organization skills
• Strong problem analysis and problem resolution skills
• Highly adaptable with ability to work in a fast-paced office environment