Executive Assistant

Executive Assistant – Smyrna, TN

Experience: Senior Level
Salary: $60,000 – $80,000 per year

• Provide day-to-day administrative support to the VP of Operations.
• Coordinate executive calendars, meetings, travel arrangements, and accommodations.
• Prepare presentations, reports, meeting agendas, minutes, correspondence, and other business documents.
• Review and assist with financial reports, invoices, and operational documentation.
• Serve as the primary translator and interpreter for verbal and written communications between English and Mandarin Chinese.
• Ensure accurate and confidential translation of meetings, emails, and technical documentation.
• Maintain production work orders within SAP.
• Coordinate daily production schedules and material transfers between manufacturing facilities.
• Work closely with production departments to resolve scheduling and operational issues while communicating updates to leadership.
• Handle multiple priorities while maintaining a high level of professionalism and confidentiality.
• Support additional administrative and operational projects as assigned.

• Bachelor's degree in Finance, Business, or a related field.
• 2‑4 years of executive administrative experience in a manufacturing or industrial environment.
• Minimum of 2 years of Cost Accounting experience.
• Fluent in both Mandarin Chinese and English (written and verbal).
• Strong proficiency with Microsoft Office.
• Experience working with ERP systems, preferably SAP.
• Excellent organizational, communication, and multitasking skills.
• Strong attention to detail with the ability to manage confidential information.
• Experience coordinating logistics, scheduling, and executive‑level communications.

• Monday through Friday work schedule.
• Medical/Dental/Vision/Disability insurance effective first of the month after hire date.
• PTO accrual begins upon hire.
• Referral bonuses.
• 401k with company match.

Our client is a growing manufacturing organization seeking a highly organized Executive Assistant to provide direct support to the Vice President of Operations.