Administrative Assistant - Planning & Codes

PAY & BENEFITS:

Pay begins at $50,019.24 annually for an Administrative Assistant (Planning & Codes) and is dependent upon applicable experience.

In addition to the base salary, this full-time position is eligible for an annual performance bonus and a longevity bonus.

Pay begins at $50,019.24 annually for an Administrative Assistant (Planning & Codes) and is dependent upon applicable experience.

In addition to the base salary, this full-time position is eligible for an annual performance bonus and a longevity bonus.

Paid Holidays: 13 days

Paid Time Off : 23 days (7.08 hours per pay period)

Longevity Bonus:
Based on Years of Service

Merit Pay:
Based on performance (Annual Salary increase and Bonus)

• Short and Long-Term Disability
• Employee Assistance Program
• Basic Life Insurance (1x Salary or $50k minimum, $10k spouse, & $5k child)
• Retirement Contribution & Match
• Education Reimbursement
• Free Wellness Programs and Free Gym Access

Insurance Premium Costs (includes vision & dental)

HSA: $20 single $110 family

OAP: $25 single $150 family

This classification is responsible for performing administrative and secretarial functions for the Buidling Official. Duties and responsibilities include answering and routing phone calls, preparing and distributing correspondence, scheduling appointments and meetings; processing, filing, and maintaining documents; assisting in the preparation of legal notices, greeting visitors and providing customer service, performing data entry and generating reports. Reports to the Town Planner / Building Official.

• Performs reception functions; answers phone calls, takes messages, relays to appropriate party within the department; responds to email and letters;
  Provide accurate and courteous assistance to citizens, vendors and other Town employees.
• Provides secretarial/clerical support; processes and maintains a variety of documentation associated with departmental operations within prescribed time frames and according to department's policies and procedures.
• Perform various administrative functions such as creating records, reports, correspondence, memorandums and databases using word processing, spreadsheets, graphs, presentation and publishing software.
• Prepares meeting packets and agendas and other necessary documentation for the Planning Commission, Board of Zoning Appeals, Historic Zoning Commission, Beautification Commission, and Construction Board of Appeals and distributes to members and staff; attends such meetings to record minutes and notes as needed.
• Answers inquiries from developers, contractors, and citizens with regards to actions submitted for review by the Planning Commission, Board of Zoning Appeals, Historic Zoning Commission, and Construction Board of Appeals.
• Attends all staff reviews for issues submitted to the Planning Commission; prepares and distributes staff comments.
• Interprets and converts map information when issuing building permits for all new construction; grading, excavation, sign, tent, and other permits
• Issues building permits for all new construction.
• Issues grading, excavation, sign, tent, and other permits.
• Coordinates with outside vendors and other departments during phases of construction development.
• Generates work orders for inspections to be completed.
• Maintains records of permits issued, inspections completed, and certificates of occupancy issued, and impact fees paid.
• Maintains records of surety instruments for new developments.
• Prepares agendas and set up the meeting room for the Planning Commission, Board of Zoning Appeals, Historic Zoning Commission, Beautification Commission, and Construction Board of Appeals.
• Attends the Planning Commission, Board of…