Purchasing Coordinator

Purchasing Coordinator

MISSION STATEMENT:

To design and deliver epic interactive experiences for every single guest.

VALUES:

Passion
- We love our guests, our brand, and our games.

Teamwork
- We can best accomplish our goals by selflessly working together.

Excellence
- We are relentless in our pursuit to be the best.

Growth
- We believe in expanding our business and developing our team members.

Integrity
- We endeavor to honor God through hard work, honesty, fairness, and generosity.

Creativity
- We are always expanding the boundaries of what is possible.

Job Title:

Purchasing Coordinator

Job Description:

This role is responsible for procuring items and materials required for the production of game components, as well as supplies and tools needed to keep the Production Facility maintained, safe, and running efficiently. This role has a heart to serve and enjoys continual process improvement.

Job Responsibilities:

Processing Purchase Orders (POs):

Process and fulfill purchase requests in line with budget approvals.

Purchase materials for standard game production, production supplies, and office supplies efficiently, cost-effectively, and in a timely manner.

Maintain Bills of Materials (BOMs).

Identify alternatives that fit within the budget when specified items are out of stock.

Vendor Management:

Communicate regularly with suppliers and vendors to ensure the correct goods are sourced, delivered on time, and meet quality standards.

Request quotes, compare pricing and lead times, and negotiate terms.

Assess supplier performance:
Ensuring suppliers comply with contractual requirements and improve procurement strategies.

Develop and maintain a database of reliable vendors on Net 30 terms.

Inventory Monitoring:

Work closely with the Receiving and Inventory Control Team to monitor inventory levels and prevent shortages and overstocking.

Coordinate with the Receiving and Inventory Team to receive updates on damaged goods, obsolete items, and scrapped materials.

Assist in cycle counts and physical inventory audits if necessary.

Support the Inventory Control and Kitting Team if necessary.

Order Tracking & Logistics:

Resolve issues with delayed, partial, or incorrect shipments.

Organize returns with vendors and the Shipping and Receiving Coordinator.

Coordinate with Receiving and Logistics on large deliveries.

Documentation & Recordkeeping:

Maintain records:
Keep records of purchase orders, contracts, receipts, and transactions.

Expense reconciliation using Divvy and

Update Fulcrum Pro to reflect changes from product updates and real-time cost.

Assist in preparing reports on procurement metrics and costs.

Coordinate product change management updates.

Operational Support:

Learn and develop fluency in Purchasing Planning, Receiving, and Inventory Control functions in Fulcrum Pro.

Contribute to internal improvement projects, such as process optimizations or software updates impacting purchasing, receiving, and inventory workflows.

Job Requirements:

Loves to win

Takes initiative; proactive

Enjoys escape rooms, games, and experiential entertainment

Looks constantly for ways to simplify and improve processes

Communicates clearly in written, phone, and in-person formats

Enjoys a fast-paced, dynamic work environment

Leads self-focused, organized, diligent

Thrives with deadlines

Shows up on or before the scheduled start and is enthusiastic, ready to work

High integrity; can be trusted with confidential & valuable company information

Google Workspace proficiency: email, Sheets, etc.