Junior Procurement & Administrative Assistant

Job Details

Job Location:

SMYRNA, TN 37167
Job Shift: Any

This role supports the day-to-day purchasing, tracking, organizing, and basic setup of supplies, services, documentation, and equipment for Ethnix Group across headquarters and additional sites. This includes office, warehouse, and IT-related equipment such as computers, phones, tablets, and related accessories.

The role is focused on execution and coordination within established processes and approval workflows. It operates under the direction of senior leadership and does not include independent negotiation authority. Responsibilities center on accurate documentation, timely processing, and adherence to procurement procedures.

This position provides essential administrative and procurement support to Accounting, Operations, and other departments.

include the following. Other duties may be assigned.

• Assist with purchasing office, warehouse, operational, and IT equipment as directed.
• Track, organize, and maintain inventory records for supplies and equipment, including assignment and return logs.
• Prepare and perform basic setup of equipment for employee use according to established guidelines.
• Gather vendor quotes and pricing information for review by senior team members.
• Enter and track purchase orders and procurement documentation in the system.
• Maintain supplier files, purchase documentation, and contract records.

• Coordinate routine maintenance requests and service scheduling under supervision.
• Support Accounting with invoice processing, purchase order matching, and vendor documentation.
• Monitor office supply inventory levels and flag replenishment needs.
• Follow established approval workflows and procurement policies.
• Assist with audits by organizing vendor documentation.

• Follow existing procurement workflows and approval processes.
• Assist with basic reporting on purchasing activity using Excel or internal systems.
• Communicate with internal departments to support timely order fulfillment and issue resolution.
• Collaborate with cross-functional departments to improve operational efficiency.
• Steel-toe or composite closed-toe shoes (protective safety footwear) are required in select business units.
• Must be able to meet predictable attendance and punctuality expectations and physical demands of the position, complying with Ethnix Group’s policies and performance expectations.

Follows established policies and procedures by monitoring and ensuring compliance with regulatory requirements, organizational standards, and operational processes related to area(s) of responsibility and reporting violations or infractions to appropriate individual(s).

Practices proper safety techniques in accordance with Company, warehouse, and departmental policies, procedures, and standards by immediately reporting any mechanical or electrical equipment malfunctions, employee/visitor injuries or accidents, or other safety issues to appropriate individual(s).

Identifies areas for improvement and offers suggestions to improve the site's efficiency, profitability, and productivity.

Keeps abreast of current changes in technology, logistics tools, processes, and standards within the industry and area(s) of responsibility by attending internal and external training programs and by accessing other sources of information, and applies knowledge and practices to area(s) of responsibility.

This position is scheduled for 40 hours in a regular work week. Hours of operation vary by site and shift. Must be available to work on weekends when scheduled and must be able to perform the essential job functions unaccompanied.

To perform this job successfully, an individual must be able to satisfy each essential duty. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Authorized to work in the United States.

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