Administrative​/Clerical Coordinator, Office Administrator​/ Coordinator

Position: Coordinator - Hourly
The Sacrament Coordinator serves as a warm and welcoming presence for our parish, greeting visitors and callers with kindness and professionalism. This role provides essential clerical support while actively contributing to the Church's mission of guiding individuals to know and follow Jesus Christ.

This position requires an organized and self-motivated individual with experience working with Microsoft Office, email communication and internet navigation. Interpersonal skills are essential, including the ability to communicate clearly and compassionately in person, over the phone, via email and in written correspondence. As this role may involve handling sensitive and confidential information, a high level of discretion and the ability to maintain confidentiality is imperative.

Essential Position Duties

Ensures a hospitable and welcoming presence for parish visitors by providing appropriate assistance in a professional and helpful manner. Answers telephone and ensures accurate and prompt transmission of messages.

Assists families with sacramental requirements by providing appropriate materials, forms, deadlines and fees information.

Maintains parish database system.

Maintains sacramental records by recording to sacramental registers, mailing sacramental notices, and fulfilling copy requests.

Provides clerical assistance as requested by the supervisor including calling to schedule or confirm meetings, filing, copying, sorting and preparing labels.

Manages office supplies by taking inventory and requesting purchases.

Education and Experience Required

High School diploma or general education degree (GED).

Fluency of English, both verbal and written. Ability to speak Spanish is a plus.

Experience with MS Office 365 (Word, Excel, Power Point, Teams).

Experience with a client or church database system preferred.

Qualifications Required

Current member of a Catholic parish in good standing.

Strong administrative office experience.

Professional attitude and appearance.

Excellent organizational skills, with attention to detail and ability to prioritize.

Ability to handle and respect confidential and sensitive information.

Any offered salary is determined based on internal equity, internal salary ranges, market data, applicant's skills and prior relevant experience, certain degrees and certifications.

Benefits:
Eligible positions receive a comprehensive package of benefits including medical, dental, vision, life, accidental death and disability, long term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation and holidays.