Administrative Assistant

Job Details

Location:

Encompass Child Development Center, Snoqualmie, WA 98065
Position Type:
Part Time (20-25 hours/week)
Hourly Rate: $21.15 – $28.56 (DOE)

Shift: Day
Benefits:
Sick Leave, Retirement Plan/Match, Wellness/EAP

Do you love creating a warm, welcoming experience for others? Do you thrive in a fast‑paced environment where no two days are the same? As Administrative Assistant / Front Desk Coordinator you are often the first smile, first voice and first connection families experience  play a vital role in ensuring every interaction feels supportive, organized and positive.

• Greeting families and guests with warmth and professionalism; ensuring everyone feels seen and valued.
• Checking in clients, answering phones and emails, and assisting with insurance information.
• Managing appointment scheduling, rescheduling, and cancellations while keeping therapists informed.
• Supporting daily operations with filing, data entry and organization.
• Coordinating interpreter services to ensure accessible care for all families.
• Ordering and maintaining facility, office and janitorial supplies.
• Keeping the lobby and shared spaces clean, safe, and welcoming.
• Following safety procedures to support a secure environment for all.
• Opening and closing the center with attention to detail.
• Staying up to date on programs, classes and special events to better support families.
• Partnering with the Family Engagement Team on intake tasks.
• Supporting the Pediatric Therapy Team with front office coordination and basic facility needs.
• Jumping in wherever needed to support the Encompass team.

Required:

• At least 2 years of relevant experience.
• A strong customer‑service mindset with a genuine desire to help others.
• Excellent verbal and written communication skills.
• Ability to multitask and prioritize in a busy environment.
• Dependability and flexibility, including willingness to adjust hours to support the team.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite.
• Ability to maintain confidentiality and exercise sound judgment.
• A proactive, independent work style paired with a collaborative team spirit.
• CPR & First Aid certification (or willingness to obtain upon hire).
• Valid driver’s license, insurance and reliable transportation.

Preferred:

• Bilingual in English and Spanish.

This role is based in a friendly, active office setting. Some light lifting (up to 20 pounds), bending and occasional exposure to cleaning products may be required.

For over 50 years, Encompass has proudly served the Snoqualmie Valley and Issaquah communities as a private nonprofit dedicated to helping children and families thrive. Our mission is simple yet powerful: to partner with families to build healthy foundations for children. We believe that what happens early in life truly matters and are passionate about providing high‑quality, innovative early childhood education and therapeutic services to every child in our community.

Encompass is an Equal Opportunity Employer. Qualified applicants receive consideration for employment without discrimination based on gender, marital status, race, color, religion, national origin, age, or the presence of a non‑job‑related medical condition or handicap. Reasonable accommodation may be made to enable a person with a disability to perform the essential functions of the job.