General Office Assistant

The National Radio Astronomy Observatory seeks a detail-oriented General Office Assistant I to support our telecommunications and media-focused research environment. In this entry-level role, you'll provide administrative support including filing, data entry, scheduling, and reception services. You'll help coordinate meetings, manage office supplies, and maintain records for scientific and technical teams. Working in a collaborative, mission-driven culture, you'll interact with staff across departments and gain exposure to leading-edge astronomy, engineering, and scientific computing projects while building strong professional skills.

Responsibilities

• Provide general administrative support including filing, data entry, and document preparation for NRAO offices
• Answer phones, route calls, and greet visitors, ensuring professional and courteous service
• Schedule and coordinate meetings, conference rooms, and basic travel logistics
• Maintain office supplies, order replenishments, and support inventory tracking
• Assist with processing mail, shipping, and receiving of office materials
• Support preparation of reports, presentations, and correspondence using standard office software
• Maintain accurate electronic and paper records in accordance with NRAO procedures
• Collaborate with staff across departments to support projects and events
• Help maintain organized, efficient, and safe office spaces and shared areas

Required Skills

• Data entry
• Office administration
• Scheduling and calendar management
• Telephone and reception etiquette
• Document preparation (Word, PDFs)
• Spreadsheet management (Excel or similar)
• Email and calendar tools (Outlook or similar)
• Records and file management
• Basic database or information systems use
• Mailroom and shipping/receiving handling