Business Coordinator - Water Reclamation Department

The City of Solon has an opening for the full-time position of Business Coordinator in the Water Reclamation Department. The Business Coordinator performs a wide range of administrative and financial duties, coordinates office operations, and handles sensitive information with confidentiality and discretion. This role supports the Director of Water Reclamation, division managers, and department staff.

Key Responsibilities

• Provide administrative support to leadership, including preparing materials for meetings and tracking key departmental issues
• Serve as the first point of contact by greeting visitors, answering calls, and assisting the public
• Manage scheduling, payroll data, and employee absence tracking
• Coordinate onboarding and new employee orientation
• Process purchases, reimbursements, and vendor invoices; maintain financial records and budget reports
• Prepare quarterly billings and assist with industrial program documentation
• Draft, edit, and review reports and correspondence, ensuring accuracy and compliance
• Maintain personnel records, certifications, and training documentation
• Coordinate meetings, calendars, travel, and professional development activities
• Act as a liaison between the department, other City divisions, and the public

Additional Responsibilities

• Support social media and public outreach initiatives
• Manage inventory, supplies, and vendor accounts
• Assist with safety programs, training coordination, and committee participation
• Attend and support evening meetings as needed, including recording minutes
• Perform other administrative duties to support efficient department operations

Qualifications

• High school diploma or GED required; coursework in office administration preferred
• Minimum of three (3) years of administrative experience; municipal experience a plus
• Strong organizational, multitasking, and communication skills
• Proficiency in Microsoft Office and database systems
• Experience with purchasing, payroll, and basic accounting procedures
• Ability to maintain confidentiality and meet deadlines in a fast-paced environment

Requirements

• Valid driver's license (or ability to obtain)
• Regular, reliable attendance

This position offers a starting rate of $25.1748/hour. City benefits include medical, prescription, dental, and vision. In addition, benefits include membership in the Ohio Public Employer's Retirement System, life insurance, vacation, sick leave accruals and select paid holidays.

Applicants must complete and submit an application and a resume online by visiting the City of Solon website at (Use the "Apply for this Job" box below)..aspx. Click on the "

How to Apply

Link" or visit the Human Resources webpage for more information. This posting will remain open until the position is filled. The names of all applicants are subject to public disclosure upon request.

The City of Solon is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, gender, religion, age, sex, sexual orientation, gender identity, genetic information, ancestry, disability or military/veteran status in employment or provision of services. Individuals applying and requiring special accommodations regarding disabilities should contact the Human Resources Department.

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