Associate Executive Admin Assistant

Overview

Foods you love. Brands you trust. And a career that empowers you to grow. At Nestlé USA, we’re all working towards the same goal – to delight and deliver for our consumers. With a rich portfolio of beloved brands, including DiGiorno, Toll House, and Coffee mate, in 97% of U.S. households, we have a unique opportunity – and responsibility – to be there for every moment in our consumers’ lives.

Joining Nestlé means becoming part of an inclusive workplace that inspires innovation, encourages strategic thinking and creativity, and celebrates your achievements. No matter where you work within the organization, you are empowered to challenge the status quo, embrace risk-taking, and pioneer new ideas. Our supportive and collaborative environment encourages bold ambitions and continuous learning so that everyone can grow and thrive.

This position is not eligible for Visa Sponsorship.

Associate Executive Administrative Assistant – Vice President, Marketing
Frozen Foods Division | Solon, OH

Home to some of the most iconic brands in the Frozen Foods aisle — including Stouffer’s®, DiGiorno®, Hot Pockets®, and Lean Cuisine® — our Frozen Foods Division is driven by innovation, speed, and consumer love. We are seeking a highly motivated Associate Executive Administrative to provide dedicated, executive-level support to the Vice President of Marketing at our Solon campus.

This role is a critical partner to senior leadership, supporting the strategy and execution behind brands found in millions of households every day. The ideal candidate is proactive, detail-oriented, and highly adaptable, with the ability to manage competing priorities in a fast-paced corporate environment. This position requires exceptional discretion, sound judgment, strong collaboration skills, and the confidence to work independently while contributing to a high-performing leadership team.

• Work independently and reliably; and make informed administrative and business decisions in support of the Vice President as appropriate exercising good judgment and discretion.
• Practice discretion and maintain confidentiality when handling sensitive information with a high level of professionalism and composure.
• Communicate specific instructions and/or requests to various individuals throughout the company.
• Lead/Manage annual operating calendar of leadership team and operational meetings throughout the year. Organize, prioritize, manage and maintain the Executive’s appointments and meetings.
• Coordinate, schedule and manage key meetings, events and conferences, to include the arrangement of meetings, room reservations, meals/refreshments, logistics and travel.
• Coordinate travel arrangements, prepare itineraries, secure air/ground travel and hotel accommodations. Ensure proper documents are obtained for international travel and.
• Coordinate with overseas officers on logistical details.
• Responsible for daily office operations, handling incoming mail and answering phone calls. Maintain office efficiency with an ability to multi-task, prioritize and quickly adjust to new situations, assignments and deadlines. Order office supplies and equipment as necessary.
• Create PowerPoint business presentations with images, charts, graphs, or embed multimedia.
• P-Card/T&E Card administration and reconciliation for the EA and the people they support.
• Act as liaison between direct reports, employees and vendors. Practice discretion and maintain a high degree of confidentiality when handling sensitive information with a high level of professionalism and composure in communications when coordinating activities, and interactions with Administrative Assistants, department teams, buildings and/or functions.
• Provide follow-up to pending issues to assure completion of tasks.

Job responsibilities include, but are not limited to, the following:

• Minimum of 3–5 years of administrative experience required.
• Experience supporting senior leaders in a corporate environment; prior Human Resources experience preferred.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel; Visio a plus).

• Understands and/or can…