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Accounts Payable Specialist
Job in
Somers, Westchester County, New York, 10589, USA
Listed on 2026-07-02
Listing for:
Aston Carter
Full Time
position Listed on 2026-07-02
Job specializations:
-
Accounting
Accounts Receivable/ Collections, Accounting Assistant, Bookkeeper/ Accounting Clerk, Accounts Payable Clerk
Job Description & How to Apply Below
Job Description
The Accounts Payable Specialist plays a key role in managing high‑volume invoice processing, vendor relationships, and financial accuracy within Quick Books Desktop. This position is centered on AP excellence-three‑way matching, reconciliations, payment processing, and month‑end support-while also assisting with basic accounts receivable tasks that can be learned on the job.
You'll work closely with internal departments, vendors, and a collaborative accounting team to resolve discrepancies, ensure tax compliance, and support continuous improvement across accounting workflows.
Responsibilities
+ High‑volume invoice processing - Process 50+ vendor invoices daily with accuracy and speed
+ Three‑way matching - Match purchase orders, receiving documents, and invoices to ensure completeness
+ PO verification - Confirm purchase order accuracy and resolve discrepancies with vendors and internal teams
+ Invoice coding - Code invoices correctly and route for approval per company policy
+ Vendor payments - Manage payment runs and maintain accurate AP records
+ Tax compliance - Review invoices for sales tax and other tax‑related requirements
+ Vendor reconciliations - Reconcile vendor statements and resolve outstanding balances
+ Vendor communication - Respond to vendor inquiries and resolve payment issues
+ Month‑end AP support - Assist with AP reconciliations, reporting, and close activities
Accounts Receivable Responsibilities (Trainable / Secondary)
These tasks do not require prior AR experience-they can be learned with training and support from the accounting team.
+ Customer invoicing - Generate and distribute customer invoices
+ Payment posting - Apply customer payments and maintain accurate AR records
+ Aging report review - Monitor aging reports and follow up on outstanding balances
+ Collections communication - Conduct professional, scripted collection calls
+ Billing discrepancy resolution - Research and resolve basic billing or payment issues
+ AR reporting - Assist with month‑end and year‑end AR reporting
General Accounting Support
+ Quick Books recordkeeping - Maintain accurate financial records
+ Account reconciliations - Assist with reconciliations across AP and AR
+ Audit support - Provide documentation and analysis for audits
+ Process improvement - Collaborate on workflow enhancements
+ Excel reporting - Use Excel for tracking, analysis, and reporting
Essential Skills
+ 4+ years of hands‑on accounts payable experience in a high‑volume environment
+ Strong proficiency with Quick Books Desktop
+ Solid experience with three‑way matching
+ Ability to process 50+ invoices per day accurately
+ Working knowledge of sales tax and invoice compliance
+ Strong reconciliation skills and vendor communication abilities
+ High attention to detail and accuracy
+ Proficiency with Microsoft Excel (pivot tables, VLOOKUPs preferred)
+ Strong organizational skills and ability to manage multiple deadlines
+ Effective written and verbal communication
+ Ability to maintain confidentiality of financial information
Additional
Skills & Qualifications
+ Bookkeeping experience supporting AP and basic AR
+
Experience with account reconciliations and month‑end close
+ Familiarity with purchase orders and AP workflows
+ Ability to learn AR processes such as invoicing, payment posting, and collections
+ Comfort working with accounting software and adapting to new workflows
Work Environment
This is a fully in‑office role, Monday through Friday, 8:00 AM to 5:00 PM, within a close‑knit accounting team of about 10 people. The company serves a wide range of businesses across the U.S. and offers a professional, collaborative environment focused on accuracy, reliability, and continuous improvement.
You'll work extensively in Quick Books Desktop, Microsoft Excel, and standard office systems. Professional attire is expected.
Job Type & Location
This is a Contract to Hire position based out of Somers, NY.
Pay and Benefits
The pay range for this position is $33.65 - $38.46/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may…
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