Office Assistant

About the Position

We have an exciting opportunity for an Office Assistant in the Lane County Clerk’s Division at the Deeds and Records Office!

This position is part of a positive, highly productive, and detail-oriented team that excels at providing excellent customer service to the community. As a member of this team, you would perform a variety of tasks such as recording property documents, issuing marriage licenses and domestic partnerships, prepare for civil marriage ceremonies, retain county records, and support the Property Value Appeals Board process.

Deeds and Records staff also support the Elections Office during peak election cycles.

Are you innovative? Organized? Detail oriented? Looking for a collaborative team environment to thrive in? We want you on our team!

This role requires a detail-oriented professional who can manage a variety of public-facing and administrative responsibilities with accuracy and care. Key duties include processing cash, credit card, and check transactions; recording property documents efficiently and correctly; and issuing marriage licenses and domestic partnerships. The position also involves performing civil ceremonies and processing property tax appeal petitions, ensuring each step is handled with precision and in compliance with applicable procedures.

In addition, this role plays an important part in supporting democratic processes by assisting the Elections team during election cycles. Responsibilities may include processing ballots, assisting voters, and helping ensure election activities run smoothly. Throughout all tasks, the successful candidate will provide excellent customer service and maintain a high degree of attention to detail, accuracy, and professionalism in every interaction and transaction.

The County Clerk will administer all federal, state, and local laws as they apply to conducting elections, processing voter registration, recording land documents, and issuing marriage licenses, while maintaining the highest degree of integrity and accuracy, and providing exceptional customer service.

Monday - Friday; 8:00am - 4:30pm; possible overtime and limited periods of time with restricted time off, during peak election season.

* This is an AFSCME represented position*

• Equivalent to the completion of the twelfth grade.

• Two years of responsible clerical and office assistance experience
• An equivalent combination of experience and training that will demonstrate the required knowledge and abilities is qualifying.

• Exceptional customer service
• Cash-handling experience
• Attention to detail
• Problem solving
• Data entry

• This position is subject to a full background check.

Studies have shown that women and BIPOC individuals are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. The county will consider any equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications.

If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

Lane County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

In alignment with Lane County's Strategic Plan, incumbent(s) will be expected to demonstrate the following core behaviors:
Passion to Serve, Driven to Connect, and Focused on Solutions.

The 2025 - 2027 Strategic Plan focuses on the areas that Lane County will pursue as a way to deliver on our vision for the residents of Lane County. To meet these challenges, we know that the basis of our efforts lies in leveraging our people and partnerships to achieve our Strategic Priorities. We also recognize that the quality and commitment of our staff is essential to a shared future where Lane County is the best place in which to live, work, and play.