Accounts Payable​/Accounts Receivable Manager

Title

Accounts Payable & Accounts Receivable Manager

President

Responsible for all areas relating to financial reporting, including maintenance of the general ledger, accounts payable, and accounts receivable. Manages monthly close processes and posting of month-end financial information.

• Manage cash application, ensuring all customer payments are accurately applied and reconciling any discrepancies between payments and invoices. Record bank deposits.
• Create customer credits and adjustments and maintain a monthly log of all adjustments processed.
• Contact customers to ensure timely collection of outstanding balances, including issuing statements and reprinting unpaid invoices as needed.
• Record vendor invoices and reconcile vendor statements.
• Process vendor payments, including wire transfers, and upload payment files for positive pay processing.
• Calculate and prepare monthly state sales tax filings.
• Provide internal IT support for Microsoft Office applications, email, and system backups; serve as primary liaison with external IT provider for system or equipment issues.
• Perform month-end and year-end close procedures, including generation and storage of required financial reports.
• Provide W-9 documentation to customers and vendors as needed.
• Maintain records and process weekly 401(k) contributions, including employee deferrals, employer match, and loan repayments.

• Accounting / bookkeeping experience including AP, AR, general ledger, and financial reporting
• Strong computer and business software skills, including Microsoft Excel and Word (ERP experience such as Macola or Synergy a plus)
• Ability to multitask, work under pressure, and meet deadlines