Lead Secretary, Adult Education Program

School/Department:

Adult Education Program

Classified Non-Exempt

$16.24, 12-month position, Full health benefits package

261 days, 8 Hours Per Day

July 2026

Adult Education Coordinator

Under general supervision from Building Principal provides advanced administrative support for the Adult Education Program and its implementation within the Somerton School District No. 11.

Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list of tasks is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class.

• Maintain accurate and up-to-date waitlist; intake of students; create, maintain, and keep secured student files with all required documentation.
• Track, collect, and maintain accurate student data; monitor weekly student attendance, contacting students as needed; provide program orientation to students; maintain key log.
• Execute recruitment strategies and referrals to other agencies.
• Monitor staff attendance and arrange substitutes as needed; report absences; ensure staff submit time sheets for coding and signature.
• Keep track of program budget and report updates to Coordinator.
• Keep updated program documentation and prepare paperwork for staff’s travel requests including hotel and car reservations and conference registration.
• Prepare correspondence, memos, flyers and letters; maintain Facebook page; translate information to students; greet visitors, staff and students in a friendly manner; answer phones; schedule appointments for Coordinator.
• Order and track program inventory of technology, furniture, curriculum materials; keep all program’s office and computer files organized and accessible to Coordinator and program staff.
• Maintain supply room for staff; submit and follow up on work orders; process PARs; perform outcome call lists.
• Arrange student test times; proctor tests as needed.
• Assist Coordinator as needed with opening and/or closing of school; requisition supplies requested from staff and Coordinator; prepare venues for graduation activities; and perform related duties as assigned.
• Must be willing to travel and attend training and conferences as needed.

• Knowledge of District, school, and Adult Education Program policies and procedures.
• Knowledge of student registration procedures and methods.
• Knowledge of reception and telephone etiquette and techniques.
• Knowledge of administrative support and record-keeping techniques.
  
  Knowledge of standard office practices, principles and methods.
• Skilled in the use of a personal computer and related software.
• Skilled in English composition, grammar, spelling and punctuation.
• Skilled in verbal and written communication.
• Skilled in following oral and written instructions.
• Skilled in establishing and maintaining effective working relationships.
• Skilled in office organization and tidiness.

Work is performed in an indoor/outdoor environment. Work requires frequent standing, walking, sitting, repetitive motion and vision to monitor. Some positions may require bending and lifting up to 25 pounds.

• High School Diploma or equivalent, and three (3) years administrative support experience.
• Associate's degree preferred.
• Experience working in a school setting is preferred.
• Bilingual preferred.
• Fingerprint Clearance Card (IVP) required at the time of hiring.