Lead Secretary, Adult Education Program

Lead Secretary, Adult Education Program

Starting Date: Jul 1, 2026

Location: Somerton Elementary School District 11 Central Office – Somerton, Arizona

Type: Classified,
Status: Non‑Exempt,
Salary Level: $16.24 per hour (12‑month position, full health benefits package),
Work Calendar: 261 days, 8 hours per day,
Start Date: July 2026

Reports To: Adult Education Coordinator

Under general supervision from the Building Principal, the Lead Secretary provides advanced administrative support for the Adult Education Program and its implementation within Somerton School District No. 11.

Maintain accurate, up‑to‑date waitlist; intake students; create and secure student files with required documentation; track, collect, and maintain accurate student data; monitor weekly attendance and contact students as needed; provide program orientation to students; maintain key log; execute recruitment strategies and referrals to other agencies; monitor staff attendance and arrange substitutes; report absences; ensure staff submit time‑sheets for coding and signature;

track program budget and report updates to Coordinator; keep program documentation updated and prepare paperwork for staff travel requests (hotel, car, conference registration); prepare correspondence, memos, flyers, and letters; maintain Facebook page; translate information to students; greet visitors, staff, and students in a friendly manner; answer phones and schedule appointments for Coordinator; order and track program inventory (technology, furniture, curriculum materials);

keep office and computer files organized and accessible; manage supply room; submit and follow up on work orders; process PARs; perform outcome call lists; arrange student test times and proctor tests; assist Coordinator with opening/closing of school; requisition supplies; prepare venues for graduation activities; perform related duties as assigned; travel and attend training and conferences as needed.

• Knowledge of District, school, and Adult Education Program policies and procedures.
• Knowledge of student registration procedures and methods.
• Knowledge of reception and telephone etiquette and techniques.
• Knowledge of administrative support and record‑keeping techniques.
• Knowledge of standard office practices, principles and methods.
• Skilled in the use of a personal computer and related software.
• Skilled in English composition, grammar, spelling and punctuation.
• Skilled in verbal and written communication.
• Skilled in following oral and written instructions.
• Skilled in establishing and maintaining effective working relationships.
• Skilled in office organization and tidiness.

Work is performed in an indoor/outdoor environment. Requires frequent standing, walking, sitting, repetitive motion, vision to monitor. Standing and bending may be required; lifting up to 25 pounds.

High School Diploma or equivalent and three (3) years of administrative support experience. Associate’s degree preferred. Experience working in a school setting is preferred. Bilingual preferred. Fingerprint Clearance Card (IVP) required at hiring.