Receiving Coordinator

Receiving Coordinator

The Receiving Coordinator provides comprehensive shipping and receiving support to ensure efficient operations within the Service Center. This role involves frequent interaction with peers, supervisors, and occasionally customers, as well as a high volume of data entry and report generation. The Receiving Coordinator verifies incoming and outgoing materials, maintains accurate documentation, and supports compliance with applicable Federal, State, and Local Department of Transportation regulations, along with internal policies, practices, and procedures.

Depending on the Service Centers level and location, this position may place greater emphasis on either shipping or receiving activities.

Responsibilities:

• Place 24-hour advance notice calls to customers in assigned territories to inform them about next-day service and ensure clear communication.
• Inform Client Services or Dispatch personnel of any order changes to maintain accurate scheduling and service delivery.
• Verify outgoing shipments of supplies, equipment, and materials to confirm accuracy against orders and documentation.
• Identify materials received, verify quantities and descriptions, and complete all required receiving paperwork accurately.
• Sign manifests that end at the facility and create billing packets when required, in accordance with location-specific permitting and needs.
• Enter order updates into the system, including any required transportation, supplies, or other charges once waste and documentation arrive at the facility.
• Obtain the 10-day log from the supervisor following the daily yard walk, review the log against the manifest tracking system, reconcile the reports, make copies, and complete forms using current day data.
• Manage inventory of office supplies and personal protective equipment (PPE), placing orders through the internal ordering website and securing necessary approvals.
• Review drivers data submitted via an electronic logbook to ensure compliance with Department of Transportation hours-of-service and other regulations, verify information, and notify the Transportation Supervisor or Manager of any violations.
• Maintain and compile information from drivers load sheets into a single daily report to support accurate inventory of warehouse supplies.
• Prepare required manifest and land disposal restriction forms and maintain associated filing systems to support regulatory compliance.
• Compile and enter operational data and reports, including labor hours, equipment usage, material consumption, quality control information, and types and quantities of labor, to help manage logs and support operational decision-making.
• Create and edit incoming and outgoing daily, weekly, and monthly inventory reports to provide clear visibility into warehouse and service center inventory levels.
• Maintain electronic and paper files, rosters, and contact lists; accurately update files, reports, spreadsheets, and documentation.
• Sort and distribute mail and perform general administrative tasks to support smooth office operations.
• Coordinate regularly with warehouse personnel to ensure alignment between office documentation and physical inventory movements.

Essential

Skills:

• High school diploma or General Educational Development (GED).
• At least 1 year of experience providing administrative support, such as payroll entry, generating reports, or bookkeeping/accounting-related tasks.
• Proficiency in data entry with a high degree of accuracy and attention to detail.
• Experience with shipping and receiving processes, including verification of incoming and outgoing materials.
• Ability to compile, review, and reconcile operational and inventory data from multiple sources.
• Strong organizational skills to manage files, logs, reports, and…