Payroll Director

Statement of Duties:

The Payroll Director is responsible for routine and complex supervisory, accounting, and administrative work in managing the payroll function, and performs related duties as required.

The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

• Provides working supervision for the preparation of weekly, biweekly, monthly, and supplemental payrolls
• Possesses responsibility for inputting, overseeing, record keeping and auditing all payroll activities
• Manages and supervises payroll operations to achieve goals within available resources
• Trains, motivates, and evaluates assigned staff and reviews progress and directs changes as needed
• Responsible for the development and maintenance of a payroll standard operations procedures manual and the related training of departmental personnel in City prescribed procedures
• Ensures integrity of payroll accounting transactions to ensure all employees are paid timely and accurately. Verifies employee salaries and age records. Provides prompt resolution to any discrepancies.
• Prepares and maintains municipal payroll records and calculations to include appropriate sick leave, overtime, personal leave, vacations and other miscellaneous wage and compensation actions such as periodic wage and salary updates to the payroll system, retroactive pay adjustments, and other normal maintenance requirements
• Interacts with payroll clerks to instruct, guide, and assist with payroll issues
• Ensures accurate preparation and balancing of weekly, monthly, and special payrolls
• Reviews wages computed and corrects errors
• Coordinates, interprets, schedules and processes payments of various contracted benefits contained in collective bargaining agreements
• Periodic reconciliation to various withholding and deduction reports
• Monitors budget to actual spending in personal service budgets
• Audits and records compensated absence data submitted by departments on the weekly payroll
• Produces reports detailing sick and vacation time usage broken down by department and employee
• Prepares and maintains policies and procedures related to payroll
• Participates in collective bargaining information gathering
• Monitors and documents departmental compliance with payroll procedures in accordance with departmental, collective bargaining federal, state and local rules and regulations
• Preparation and reconciliation of all quarterly and annual federal and state reports. Reconciles and distributes year-end W2/1099 forms for both City and School
• Maintains all Local, Federal, and State required documents related to payroll
• Conducts a continuing study of all payroll related policies, programs, and legal issues to keep top management informed of new developments and suggestions for improvement

Education and Experience: Bachelor’s Degree and five to seven (5-7) years’ experience; or any equivalent combination of education, training and experience which provides the required knowledge, skills and abilities to perform the essential functions of the job. CPP preferred.

Knowledge, Abilities and Skill:

Knowledge: Knowledge of Tyler Enterprise ERP (Munis),Payroll for Windows; W-2’s, external audits, taxable fringe benefits and HRIS link to payroll; relevant knowledge including maintenance, preparation, balancing, internal controls, and payroll taxes.

Abilities: Ability to handle information in a sensitive, confidential, and professional manner; ability to understand and apply procedures, regulations and policies related to areas of specialized expertise; ability to work independently, meet deadlines and be able to prepare ad hoc financial reports.

Skill: Excellent organizational skills; data processing skill in the use of personal computers and office software including word processing, computer, and spreadsheet applications.

The work environment involves everyday discomforts typical of offices, with occasional exposure to outside…