Executive Assistant

Overview

About Formlabs Do you want to change how the world creates? At Formlabs, we’re building the tools that make it possible for anyone to bring their ideas to life, from cutting-edge products to life-saving medical devices. Our 3D printing technology powers innovation at more than 50,000 industry leaders worldwide, including Apple, Google, Tesla, New Balance, and NASA. We’re a team of hands-on builders, engineers, and innovators reinventing how the world makes physical things.

If you’re ready to shape the future of fabrication, come build with us. Watch this video to learn more about how our products are helping our customers innovate!

Your Impact As an Executive Assistant at Formlabs, your impact is to be the high-leverage partner our leadership needs to keep "enabling anyone to make anything." You do more than manage calendars; you’re the gatekeeper of our leaders’ time, ensuring they stay focused on their most critical work while you handle complex puzzles of calendars, global travel, and fast-moving priorities. By building deep trust and staying two steps ahead, you become a "hidden engine" for the C-suite, ensuring department-wide events, celebrations, team meetings, and expense processes run smoothly.

Your efficiency creates a ripple effect that helps Formlabs stay agile and move faster.

What You’ll Do

• Manage the calendars of 2-3 of our C-suite Executives with proactive forward planning, prioritization, and real-time adjustments throughout the day.
• Be the professional internal and external face for executives – cross-functionally and externally with clients, investors, and candidates, ensuring Formlabs is presented in a polished, on-time, and professional light.
• Organize seamless executive travel with complex itineraries, multi-stakeholder meetings, and busy schedules; plan for the unexpected to ensure smooth travel.
• Own executive credit cards and receipts; submit expense reports on time in line with global purchasing policies, learning the ins-and-outs of our finance processes to move quickly and accurately.
• Contribute to internal communications for the executive’s departments, owning end-to-end communication streams including technology setup, content planning, day-of execution, email summaries, and live troubleshooting.
• Project manage and organize leadership-level and department-wide events (e.g., off-sites, kickoffs, conferences) with 10–500 attendees.
• Identify and reduce operational inefficiencies across the business (e.g., automating email groups, updating knowledge management, introducing tools or resources for G&A).

About You

• Previous success in a fast-paced, high-autonomy environment with limited resources and high ownership; experience as an Executive Assistant or Operational Manager in a high-growth setting is preferred.
• Collaborative by nature, with the cultural fluency and flexibility to work with diverse personalities and working styles.
• Excellent prioritization and time management; able to navigate dynamic situations and triage priorities in real time.
• Passion for technology, innovation, and entrepreneurship, with willingness to learn about different functions and business priorities of the supported departments.
• Well-networked across the org and a trusted partner to executives, colleagues, and external contacts; anticipate needs and add value over time.
• Understand our business model, revenue goals, and path to profitability.
• Independent and resourceful; you get the job done by leveraging your own skills and the broader team.
• Proficient with our tech stack: G-Suite, Slack, Coupa for purchasing, Zoom; strong document skills in Sheets/Excel and Slides/PowerPoint.

Our Benefits & Perks

• Robust equity program to build future wealth through RSUs
• Comprehensive healthcare coverage (Medical, Dental, Vision)
• 401K matching and access to financial advisors
• Generous paid Parental Leave (up to 16 weeks)
• Tenure-based paid Sabbatical Leave (up to 6 weeks)
• Flexible Out of Office Plan – Take time when you need it
• Ample on-site parking & pre-tax commuter benefits
• Healthy on-site lunches, snacks, beverages, & treats
• Regular sponsored professional development opportunities
• Many opt-in culture events across our…