Development Coordinator, Strategic Philanthropy & Engagement

Site:
The Brigham and Women's Hospital, Inc.

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

The Mass General Brigham Development Office represents a team of 400+ vibrant, collaborative, skilled fundraising professionals. We are dedicated to inspiring visionary philanthropy that advances caring and curing for patients in Boston and around the world. Philanthropy enables Mass General Brigham to deliver the highest quality patient care, pursue the most innovative and promising research, train the brightest minds to become the next generation of healthcare leaders and expand and improve our world-class facilities.

Join us in our mission to transform the future of medicine. The Mass General Brigham Development Office offers excellent benefits, competitive salaries and a hybrid flexible work schedule.

To Apply:

Applications must include a current resume and a cover letter detailing applicable experience and accomplishments.

The Development Coordinator is an administrative or programmatic support role within the Mass General Brigham Development Office. With appropriate guidance, the Coordinator handles several important administrative functions for assigned individuals or programs, including calendar management, data entry, preparations and follow-up for meetings and events, business expenses and travel arrangements, among others. Also, the Coordinator may handle data entry, gift booking, preparing and/or editing documents and reports, and support programmatic projects.

* Proactively manage the calendars of two Assistant Vice Presidents (Signature Events, Athletic and Community Fundraising Events), keeping them free of scheduling conflicts.

* Support the planning and successful execution of events, including on-site staffing.

* Gather and record RSVPs, data, registrations, and action items in a donor database, ensuring thorough documentation of guest/participant activity and results.

* Coordinate logistics, prepare agendas and other materials, take notes and organize follow-up actions for meetings, events, appointments and presentations, troubleshooting issues as needed.

* Work with diverse audiences across the office to proactively coordinate follow up and track projects and deliverables.

* Write and/or edit documents, and interpret information necessary to draft responses as needed

* Attend to constituent phone and email inquiries, as needed.

* Submit employee expenses and vendor invoices with accuracy.

* Gather and record data and action items in a donor database, ensuring thorough documentation of fundraising activity and results.

* Assist in the processing of charitable gifts and pledges, providing thorough backup information and documentation in a timely manner.

* Assist with tracking and reconciliation of events contracts, authorization forms, and invoices, ensuring timely submissions for signature and payment. Submit employee expenses and vendor invoices with accuracy.

* Assist with daily administrative activities, such as creating tracking tools and pulling reports for project management support.

* Make travel arrangements, prepare travel itineraries and troubleshoot and resolve potential conflicts.

Qualifications

High school diploma or equivalent and 1-2 years of experience in a customer service or relationship-building role required. Bachelor's degree preferred. In addition, the ideal candidate will possess the following skills, abilities and competencies:

* Excellent verbal and written communication skills

* Organizational, time management, problem solving and project management skills

* Command of Word, PowerPoint, Excel and Outlook, or the ability to learn them quickly

* Competency using videoconferencing platforms (Zoom and Teams preferred)

* Proficiency with…