Senior Clerk

Position Summary

Organize, coordinate, schedule and perform office functions to support the Principal/Assistant Principal/Director and/or Supervisor. Coordinate communications between administrators, District and site personnel, parents, students and the general public.

Organize, coordinate, schedule and perform office functions to support the Principal/Assistant Principal/Director and/or Supervisor. Coordinate communications between administrators, District and site personnel, parents, students and the general public.

• Performs a variety of clerical, secretarial and bookkeeping duties in a school and/or District office.
• Organizes and coordinates a wide variety of clerical, bookkeeping and other office functions and activities related to the administration of diverse programs and operations at a school; prioritizes and schedules duties and assignments to assure efficiency and effectiveness and meets established timelines.
• Serves as secretary and provides administrative assistance to the Administrator; schedules and arranges appointments, meetings and conferences.
• Coordinates and facilitates communications between Administration, parents, students, school and support services.
• Communicates with a variety of site and District personnel and administrators to coordinate school operations and maintenance, resolves conflict and issues.
• Assists the Administrator in the preparation of reports; researches, compiles and organizes information.
• Processes requisitions and assists Department Chairpersons with maintenance of student data.
• Types from notes, rough draft or verbal instructions a variety of written materials including correspondence, bulletins, memoranda, calendars, requisitions and reports.
• Maintains daily teacher attendance log and records of substitute teachers.
• Acts as liaison between the school site and the general public by researching and conveying information concerning rules, regulations, policies, and laws; greets and directs visitors; addresses standard inquiries by letter, phone, email, fax or personal contact; maintains internal communication system insuring instructional, probation, and support personnel are kept informed of needed information; coordinates the transfer of information between site/program and outside agencies and districts;
  
  interacts with and assists students and parents/guardians by explaining and enforcing school site requirements; communicates as necessary with supervisor;maintains confidentiality of records.
• Ensures that appropriate calendars of activities are maintained for the school including establishment of schedules for parent conferences, Individualized Education Program (IEP) meetings, school visitors, and other meetings; generates daily substitute list; may assist in arranging and scheduling substitute and temporary employees for the school; greets substitutes and assists with directors and questions; assists Administrator and other staff in planning and preparing for staff meetings, in-services, conferences, and workshops;
  
  assists in the development of office procedures; insures appropriate security and safety methods are employed within the office; orders supplies and equipment for school/program insuring adequate levels are maintained.

• High School diploma or equivalent, related school or office experience
• Ability to use computers efficiently with knowledge of computer office programs
• Proficiency in use of office machinery and technology
• Good communication and interpersonal skills
• Knowledge of school office procedures
• Ability to exercise good judgment and common sense
• Ability to perform work accurately and thoroughly
• Aptitude or competence for other assigned responsibilities

• Mobility:
  Frequent walking, standing, and navigating stairs.
• Lifting/Strength:
  Ability to lift, push, pull, or carry objects ranging from 10 to 30 lbs (e.g., books, supplies, equipment).
• Physical Dexterity:
  Bending, crouching, kneeling, stooping, and reaching to assist students.
• Stationary Tasks:
  Remaining in a stationary position (sitting/standing) for long periods.

• Position
  
  Reports to:
  
  The School Building Principal

• Employment Status:
  Full-Time
• School
  
  Schedule:
  
  July - June / 184 work days
• FLSA Classification:
  Non-Exempt
• Benefits Eligibility:
  Benefits eligible
• Compensation:
  Salary and benefits are governed by the AFSCME Clerical Union collective bargaining agreement. Compensation is based on education and years of experience.

• MA Criminal Offender Record Information (CORI) Clearance
• Fingerprints

The Somerville Public School does not discriminate in its programs, facilities or employment of educational opportunities on the basis of race, color, age, religion, disability, pregnancy, home status, marital/civil union status, sex/gender, gender identity, sexual orientation, citizenship status, place of birth, national origin, ancestry, cultural…