People & Office Operations Coordinator

At Laminar, we're leading the charge in physical AI, reshaping process industrials and manufacturing to drive operational efficiency and sustainability for our world’s most foundational industries. Powered by our Laminar AI Co-pilot models and state-of-the‑art sensors, our solutions optimize facility performance across various processes, including process manufacturing, production, water management, energy reduction, and waste minimization. Based at Greentown Labs, North America's premier cleantech innovation community, we're a woman-founded startup backed by renowned investors like Greycroft, Construct Capital, 2048 Ventures, and Flybridge Capital.

Our groundbreaking technologies have earned accolades and adoption from industry giants like Unilever, The Coca-Cola Company, ABinBev, Pepsi Co, Danone, T. Marzetti, and more. We're committed to unlocking untapped data for our customers, empowering them to gain a competitive edge and create Industry 4.0.

Transforming our most foundational sectors of society is hard. Very hard. But we’re building an empire. And empire building is not easy. It’s deeply fulfilling, and you will learn and grow tremendously while driving sustainable impact globally with some of the largest players that make everything we eat, use, and wear. Our culture is to foster extraordinary growth within our teammates.

We believe in autonomy, ownership, empowerment, demanding excellence, being mission-driven. We believe in creativity, authenticity, and extraordinary growth. We’re looking for relentless, ambitious, creative, and exceptional people to join our team and build the factory of the future.

As Laminar scales and grows, we are hiring a People & Office Operations Coordinator to support the day-to-day operations of our People and Facilities functions and keep our office running smoothly. This role is central to keeping the company running as we grow — from bringing on new hires and keeping our workspace stocked and organized, to helping manage a major transition in our physical footprint.

You'll work closely with the CEO, CTO, Ops team and cross-functionally with Finance, IT, and Hardware to keep core processes moving.

• Support the full recruiting cycle: posting roles, assisting with scheduling interviews, and coordinating reference checks
• Own new-hire onboarding logistics — account and equipment provisioning, scheduling onboarding sessions, and ensuring a smooth first-week experience.
• Representing Laminar at career fairs and events
• Support the offboarding process for departing employees, including checklists, equipment return, and access removal.
• Coordinate 30/60/90-day new-hire check-ins and manage contract renewals for interns and contractors.
• Help plan company culture initiatives and team events.
• Pointing employees to employee resources such as Benefits offerings, Employee Handbook, and more.

• Keep the office stocked and running — restock supplies, coordinate with the shared-space operator (Greentown Labs) on maintenance issues
• Manage keycard/fob access.
• Handle daily logistics: process incoming mail and packages, manage conference room scheduling, tidying the space, and greet and direct visitors.
• Order and manage office essentials — snacks, supplies, and branded materials
• Track membership and facility renewals.
• Monitor and triage the "Ask Ops" channel, relay building and IT notices to the team
• Help plan and order for team lunches, all-hands meetings, and company gatherings.
• Support light IT-adjacent tasks like setting up a new hires desk and maintaining a rough equipment inventory.

• Support day-to-day administration of Ramp: reconciling receipts and assisting employees with reimbursement requests.
• Submit expense reports for office purchases and process invoices from facilities vendors.
• Help maintain accurate vendor and purchasing records in coordination with Finance.

• Support Laminar's phased office relocation/space expansion, partnering with leadership on move logistics, timelines, and mover coordination.
• Coordinate the…