Project Assistant

Statement of Duties:

Project Assistant (PA) is primarily responsible for administrative management of the Metro Boston Crisis Intervention Team Training and Technical Assistance Center (MB CIT TTAC) a project within the Somerville Police COHR unit. The MB CIT TTAC works with over 55 police departments in Middlesex and Essex Counties. Our goal is to support law enforcement in developing skills, knowledge, and resources in order to implement strategies to effectively respond to individuals experiencing behavioral health crisis.

This includes offering CIT training as well as advanced topics, development of policy and program implementation. The PA also provides office management for the COHR Unit. COHR is a clinical unit that provides follow up and aftercare to police calls for services involving behavioral health. The PA may serve as a point of contact to greet clients and community residents seeking assistance.

The position will be based at the Somerville Police Department but will require frequent travel in the Metro-Boston Region and North Shore Region, trainings are held regularly in Andover as well as other North Shore communities.

The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

• Provide on-site administrative management and technical assistance during all trainings. This includes organization, preparation, transportation, setup and breakdown of all training materials and equipment; assisting with participant registration; serving as a greeter; distributing training materials; coordinating practical exercises and role play materials; and providing administrative assistance to participants throughout the training.
• Schedule presenters, facilities and training locations; coordinate site logistics and confirmations; create and maintain training calendars; manage participant registration, training rosters, attendance records, sign-in sheets, evaluations, certificates of completion, and related training documentation before, during and after each training.
• Coordinate post-training administrative processes, including creation and maintenance of electronic evaluations, tracking participant responses, maintaining certificate numbering systems, scanning and archiving training records, and entering training completion data into applicable databases.
• Provide overall office management for the COHR Unit and MB CIT TTAC, including maintaining office supplies, equipment, technology, inventory, electronic filing systems, shared drives, departmental records, training materials, and other program resources; onboarding new staff and interns; and supporting daily administrative operations.
• Assist with the maintenance and ongoing development of the MB CIT TTAC website and online resources, including updating training information, resource materials, event announcements, website content, and monitoring website utilization in collaboration with program staff.
• Manage program communications, including maintaining email distribution lists, preparing operational emails, coordinating stakeholder communications, scheduling meetings, preparing agendas, and providing logistical support for stakeholder and regional meetings.
• Support public outreach efforts through coordination of social media requests, maintenance of training catalogs and promotional materials, and dissemination of program information to partner agencies and community stakeholders.
• Support budget management for grant-funded programs, including maintaining grant expenditure trackers, processing invoices, monitoring expenditures, maintaining financial records, and supporting grant reporting requirements.
• Work closely with the Director and Deputy Director of the MB CIT TTAC to ensure the delivery of high-quality training for police departments throughout the region. Responsibilities include researching national CIT trends, updating training resources, identifying emerging challenges and best practices,…