Administrative Coordinator​/Workplace Services

Job Title: Administrative Coordinator / Workplace Services Support

Position Type: Temporary Contract (6–12 months, with possible extension)

Hours: Monday – Friday, 7:30 AM – 4:00 PM (40 hours/week)

Pay Rate: $22.00 / hour

We are seeking a dependable, organized, and service-oriented Administrative Coordinator / Workplace Services Support professional to join our team in Somerville, MA. In this role, you will provide comprehensive administrative and operational support in a fast-paced environment.

You will serve as a key point of contact at our walk-up service counter and front desk, assist employees and visitors, manage office inventory and signage, and ensure conference spaces are fully operational.

• Customer Service & Front Desk Operations: Serve as the primary point of contact for workplace inquiries. Answer phone calls, assist walk-up visitors/employees with facility questions, and provide warm, professional reception coverage.
• Administrative Coordination: Coordinate schedules, order office supplies and equipment, prepare high-accuracy reports/spreadsheets, and handle general administrative tasks.
• Signage & Communications: Draft, print, and post high-accuracy building signage and administrative communications that require frequent revisions and high detail orientation.
• Conference Room & AV Support: Conduct routine inspections of meeting spaces to ensure cleanliness, correct furniture setups, and operational readiness. Assist with basic audio-visual (AV) troubleshooting or coordinate tech support.
• Operational & Logistics Support: Assist with space management, work order ticketing, and office move logistics as needed.
• Flexibility: Perform additional operational duties to support facility needs. Occasional overtime may be required for special events, office moves, or operational priorities.

• 100% On-Site Reliability: Ability to work on-site in Somerville, MA, Monday through Friday from 7:30 AM to 4:00 PM.
• Front-Desk & Customer Service
  
  Experience:
  
  Direct experience managing front-desk reception, handling high-volume walk-up counter service, and resolving inquiries professionally.
• Administrative & Organizational Detail: Strong background in supply ordering, administrative organization, and creating accurate documents and signage.
• Microsoft Office Proficiency: Hands-on proficiency with MS Excel (reports), MS Outlook (calendar coordination), MS Word (documents/signage), and MS Teams (communication).

• Workplace/Facilities
  
  Experience:
  
  Background in corporate facility management, property management, or workplace services.
• Meeting Room & Tech Support: Experience performing room audits and basic AV/technology troubleshooting.
• Space Management: Exposure to space planning, ticketing/work order systems, or office move logistics.

Equal Opportunity

Employer:

Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.