Deputy Director of Finance & Administration

Statement of Duties

The Deputy Director of Finance & Administration assists the Director in overseeing and managing all financial, administrative, and operational functions of the Department of Infrastructure and its divisions, including Capital Projects, Engineering, Water & Sewer, and Inspectional Services. The employee performs a wide range of professional, managerial, and technical duties to support departmental goals and ensure compliance with municipal policies and applicable state and federal regulations.

The employee is required to perform all similar or related duties as assigned.

The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

• Assists the Director in planning, organizing, and directing financial and administrative operations of the department.
• Supports development and management of the department’s annual operating and capital budgets.
• Assists project managers through the procurement and contracting process, including scope development; coordination with the Department of Procurement & Contract Services; and purchase order, contract, and change order management.
• Monitors departmental expenditures and revenues; prepares financial forecasts and recommends budget adjustments.
• Oversees day-to-day financial operations, including accounting, payroll, procurement, and contract administration.
• Assists with preparation and management of multi-year capital improvement plans.
• Develops and maintains financial controls, reporting systems, and performance metrics.
• Coordinates grant and loan applications; manages financial compliance and reporting requirements.
• Assists in managing debt service schedules and coordinates with the Treasurer or Finance Department as needed.
• Reviews and analyzes vendor contracts; conducts cost/benefit and financial impact analyses.
• Oversees procurement processes and ensures compliance with applicable laws and policies.
• Supervises administrative and financial staff; provides training and guidance on financial systems and procedures.
• Participates in development and implementation of departmental policies, procedures,
• and internal controls.
• Prepares financial reports, presentations, and analyses for senior leadership and stakeholders.
• Responds to requests for financial information, including public records requests.
• Acts on behalf of the Director in their absence, as assigned.
• Other duties as assigned by the Director of Finance & Administration or Director of IAM

Education and Experience: Bachelor’s Degree in business administration, finance, accounting, public administration, or related discipline; and five (5) to seven (7) years’ experience jn a finance related position; or any equivalent combination of education, training and experience which provides the required knowledge, skills and abilities to perform the essential functions of the job.
Financial experience with Public Utilities preferred. MCPPO certification preferred but not required; will be expected to receive certification in the course of employment.

Knowledge, Abilities and Skill

Knowledge: Knowledge of governmental budgeting and accounting; knowledge of enterprise fund accounting. Microsoft office and MUNIS experience preferred.

Abilities: Ability to interact with diverse groups and individuals. Ability to complete multiple tasks in a timely, detailed and organized manner. Requires excellent oral and written communication ability.

Skill: Analytical skills required. Proficient data processing skills, including spreadsheet applications such as Microsoft Excel. Experience with word processing, database management, and financial accounting software.

The work environment involves everyday discomforts typical of offices, with occasional exposure to outside elements. Noise or physical surroundings may be distracting, but conditions are generally not unpleasant. Employee may be required to work beyond normal business hours in…