Inventory and Procurement Specialist

Driven By Purpose. Powered By People

At Keolis, a leader in public transportation and proudly headquartered in Boston, our mission — We Imagine, We Care, We Commit — is more than words. It’s how we support our communities and how we support each other. As part of our team, you'll have access to a comprehensive benefits package designed with your wellbeing in mind. We offer a competitive benefits package that supports your health, wellbeing, and peace of mind.

This includes medical, dental, and vision coverage, along with life and disability insurance. You’ll also have access to a variety of voluntary benefits such as hospital indemnity, accident, and critical illness coverage, as well as home, auto, and pet insurance. To help secure your financial future, we also provide a 401(k) retirement plan with a company match. At Keolis, you're not just building a career — you're part of something bigger.

This is a unionized position. The pay rates are non-negotiable. The starting pay rate for this position is $39.92.

• Demonstrate and adhere to the Keolis Commuter Services principles of Employee Engagement, Operational Excellence & Safety, Customer Satisfaction, Corporate Social Responsibility and Economic Performance.
• Maintain accurate inventory records within the enterprise asset management system.
• Perform and support cycle counts, investigate variances, and coordinate root cause analysis with operational and procurement teams.
• Monitor stock levels, identify discrepancies, and support adjustments to maintain inventory integrity.
• Assist in maintaining part master data, including creation and updates of inventory items, and required data fields.
• Create and manage purchase requisitions for materials, ensuring accurate, complete, and timely processing.
• Track requisitions and purchase order status from creation through receipt.
• Maintain and post appropriate contractual reports within deadlines.
• Support replenishment activities by monitoring and identifying reorder needs.
• Coordinate with buying team and suppliers to ensure timely fulfillment of material requests.
• Generate and maintain inventory, cycle count, and usage reports (daily/weekly/monthly).
• Manage Return Material Authorizations (RMA’s).
• Review and transmit purchase orders to vendors as needed.
• Maintain organized records of purchase orders, material transactions, and related documentation and coordinate for delivery and storage of required files with 3rd party vendor.
• Other duties as assigned.

• High School Diploma or equivalent work experience required. Additional coursework in supply chain, logistics, or business preferred.
• 2-4 years of inventory control and materials management.
• Strong working knowledge of Excel (pivot tables, basic analysis, data tracking).
• Experience with enterprise systems, D365, Trapeze, or similar systems.
• Understanding of inventory processes, including cycle counting, stock control, and replenishment.
• Strong attention to detail with a focus on data accuracy and process discipline.
• Ability to adapt to multiple priorities in a fast‑paced environment.
• Must be able to handle confidential information and work independently within minimal supervision.
• Must be able to communicate successfully with a variety of disciplines and levels, both internal and external staff and stakeholders.
• Must have strong interpersonal skills. Must possess excellent oral and written communication skills.

Employment contingent upon passing pre‑employment drug and alcohol screen. Also, contingent upon receiving a favorable background check. Must pass a physical examination.

Safety is a way of life  placing safety first, we ensure the wellbeing of our employees, customers, and communities. Together we can become the most successful transportation company in the world.

Keolis is committed to protecting the environment by minimizing the impact of operations to our people and the communities in which we operate.

Our policy is to afford Equal Employment Opportunity to qualified individuals regardless of their race, color, sex,…