Accounts Payable Coordinator

Job Title:
Accounts Payable Coordinator

Location:
Somerville, NJ

We're looking for a detail-oriented and organized Accounts Payable Coordinator to join our finance team  this role, you'll support the day-to-day accounts payable function by ensuring invoices, payments, vendor records, and related documentation are processed accurately and on time. You'll partner with vendors and internal teams to resolve issues, maintain compliance with company procedures, and contribute to efficient cash management. If you're a finance professional who values accuracy, responsiveness, and teamwork, we'd love to hear from you.

• Process vendor invoices, expense reports, and payment requests accurately and in a timely manner
• Match invoices to purchase orders and receiving documentation through the 3-way match process
• Ensure proper coding and approval of invoices in accordance with company policies and financial controls
• Prepare and process weekly payment runs, including ACH, check, and wire payments
• Resolve invoice discrepancies, pricing issues, payment variances, and outstanding vendor items
• Maintain and update vendor master data, including W-9s, banking information, and required documentation
• Respond to vendor inquiries and support timely resolution of payment or documentation questions
• Assist with onboarding new vendors and ensuring proper setup in company systems
• Reconcile vendor statements, monitor open payables, and support timely payment activity
• Support month-end close by ensuring invoices are recorded properly and documentation is complete
• Assist in preparing A/P aging reports, payment forecasts, and updates for finance leadership
• Provide documentation and support for audits, internal reviews, and process improvement efforts

• Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred
• 2-4 years of accounts payable, billing, or general accounting experience preferred
• Experience working in ERP or accounting systems, with proficiency in Microsoft Excel
• Basic understanding of accounts payable processes, invoice processing, payment runs, vendor management, and reconciliations
• Strong attention to detail, accuracy, and follow-through
• Strong organizational and time management skills with the ability to manage multiple priorities and meet deadlines
• Effective communication and problem-solving skills when working with vendors and internal teams
• Ability to work collaboratively in a fast-paced finance environment with a high degree of professionalism and accountability

All Employees:
Collaborates | Accountable | Innovative | Customer Focused | Self Development | Courage

Salary Range:$58,000–$76,000, based on skills, capabilities, and experience.