Office Administrator​/Operations

Office Administrator/Operations Manager Jobs in FLAVICA FOODS Somerville, NJ

Key Responsibilities:

• Sales Order Management Receive, review, and process customer sales orders accurately in the system.
• Coordinate with the sales team to verify pricing, product availability, and order specifications.
• Ensure timely order confirmation and communicate delivery schedules to customers.
• Invoice Creation & Documentation Generate and issue customer invoices based on approved sales orders and delivery notes.
• Maintain billing accuracy by cross-verifying quantities, pricing, and discounts.
• Track outstanding invoices and support the finance team in follow-ups for payment.
• Maintain organized records of invoices, purchase orders, and related documents.
• Inventory Management Monitor stock levels, update inventory records, and coordinate reordering when required.
• Track incoming and outgoing materials to maintain accurate real-time inventory data.
• Assist in monthly/quarterly stock audits and verify discrepancies.
• Coordination with warehouse/logistics for dispatch and delivery of orders.
• General Administrative Support Maintain office files, records, and reports.
• Support daily administrative operations such as vendor coordination, emails, and documentation.
• Prepare reports related to sales, inventory, and invoicing for management review.

• Proficient in MS Office (Excel, Word)
• ERP software knowledge
• Strong attention to detail & accuracy
• Good communication and coordination skills
• Ability to multitask and manage deadlines
• Basic accounts/finance understanding