Accounting Technician

City of Sonoma
Updated: 6/18/2025

Under general supervision, performs a variety of technical and clerical accounting duties in
support of the City’s financial, accounting, and recordkeeping systems. Duties may include
accounts payable, accounts receivable, utility billing, business licensing, payroll, and
general ledger support. Incumbents maintain and reconcile financial records; perform
transaction processing and reporting; support payroll, budget, audit, and grant activities;
and provide quality customer service to internal and external stakeholders. Related duties
may be performed as assigned.

Accounting Technician I is the entry-level classification in the series. Positions at this level
perform routine accounting duties under close supervision, with work becoming more
varied and complex as experience is gained.

Accounting Technician II is the journey-level classification and performs the full range of
technical accounting duties with minimal supervision. Incumbents may provide technical
guidance or lead direction to Accounting Technician I or administrative support staff and
exercise greater responsibility in interpreting policies, reconciling ledgers, and preparing
financial reports. Advancement to Level II requires meeting performance and experience
standards, and the recommendation of the department head.

Accounting Technician I – Receives general supervision from supervisory or management
staff.

Accounting Technician II – Receives general supervision and may provide technical
direction to Accounting Technician I or administrative support staff.

Duties may include, but are not limited to, the following:

Maintain and update financial records and systems for assigned accounting
functions

• Process accounts payable: receive and review invoices, match and code
  transactions, verify approvals, and issue payments.
• Process accounts receivable: prepare invoices and billing statements; receive and
  post payments; reconcile receipts and deposits.
• Assist with payroll processing, including timesheet entry, verification, and reporting.
• Maintain and reconcile general ledger and subsidiary accounts; analyze
  transactions and make corrections or adjustments as necessary.
• Perform monthly account and bank reconciliations; assist with journal entries,
  month-end, and year-end closings.
• Assist in the preparation of financial reports, audit work papers, and supporting
  documentation.
• Provide customer service to the public and City staff regarding utility billing,
  business licenses, and other financial matters.
• Prepare and submit regulatory reports including W-2s, 1099s, tax filings, and benefit
  deductions.
• Support the annual budget process through data entry, document preparation, and
  report generation.
• Prepare and maintain operational and procedural manuals; assist in staff training
  and outreach on financial systems and processes.
• Participate in grant tracking and reporting; assist with claims and cost
  documentation.
• Maintain records and files in accordance with records retention schedules and best
  practices.
• May perform cashiering, deposits, purchasing support, or fixed asset tracking as
  needed.
• May provide backup to other clerical or accounting positions within the department.
• Perform related duties as required.

Knowledge of:

• Principles and practices of accounting, bookkeeping, and financial reporting.
• Standard office practices, procedures, and equipment.
• Governmental fund accounting and budgetary principles (preferred for Level II).
• Relevant local, state, and federal laws, regulations, and reporting requirements.
• Accounting software and Microsoft Office Suite, especially Excel and Word.
• Customer service principles and public communication techniques.

Ability to:

• Accurately perform accounting and financial computations.
• Review and reconcile complex financial records and identify discrepancies.
• Prepare clear and accurate financial reports and documentation.
• Interpret and apply City policies, procedures, and accounting standards.
• Organize and prioritize work effectively to meet deadlines.
• Communicate clearly and professionally, both verbally and in…