Accounts Payable Specialist

Vode Lighting is an architectural lighting design company specializing in high‑end linear fixtures. We are looking for someone who has a strong work ethic, works well with others, works well individually and in teams and is highly self‑motivated. This is a good opportunity with room for growth in an exciting industry and a fun company.

Responsibilities:

• Route invoices to appropriate departments to secure proper coding and approval, respond to all vendor and employee inquiries regarding invoices, check requests, and payment status.
• Create credit card charges report for management review.
• Assist with annual CPA Review, including generating reports and pulling/re‑filing documentation.
• Maintain vendor information keeping it up to date and that a current W‑9 is on file.
• Create and maintain all vendor files as part of an organized system, including weekly filing and annual archiving.
• Provide accurate and timely research of monthly statement items resolve discrepancies.
• Run errands as needed, such as occasional trips to post office, or office supply store.
• Maintain various contract files and update as necessary.

Requirements:

• Top notch Quick Books skills required. Experience with Fishbowl Inventory a plus.
• Experience working with outside payroll system(s) a plus.
• Clear understanding of accounting concepts and terms.
• Detail oriented with strong organizational & mathematical skills.
• Thorough knowledge of Microsoft operating environment and Microsoft Office:
  Outlook, Word, and most importantly Excel.
• Strong organizational and communication skills.
• Must have excellent written and oral communication skills.
• Detail‑oriented with ability to multi‑task and prioritize.
• Flexible and willing to take on any task; desire and ability to handle a wide range of tasks and requests.
• Ability to use logic and reasoning to identify solutions to problems.
• Ability to work independently and to interact positively with diverse individuals at all levels of the company.
• Cross train/assist in all positions (A/R; Invoicing, Payroll).

• Four (4) years of related experience, or equivalent combination of education and experience in a high‑volume Accounts Payable setting.
• Must be well‑organized and detail‑oriented with the ability to work within constantly changing priorities with enthusiasm.

We offer the opportunity to work for a young, fast growing company, including a competitive salary and benefits package.

All your information will be kept confidential according to EEO guidelines.