Dean's Office Specialist, Administrative Analyst​/Specialist, Non-Exempt

Dean's Office Specialist, Administrative Analyst/Specialist, Non-Exempt

Apply now Job no: 558989
Work type: Staff
Location: Sonoma
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)
Position Description

This position is open until filled. For full consideration, please submit application, along with cover letter and resume, by 8am on Tuesday, June 23, 2026.

In your cover letter, please address why you are interested in this specific role at SSU and what skills and experiences you bring that align with the required qualifications.

Please review the position description listed above for full scope of responsibilities and qualifications.

Reporting to and under general direction of the Director of Operations (Director), the Dean’s Office Specialist (Specialist) performs varied administrative, technical and analytical duties in support of the Dean, the Director, and departments within the College of Humanities, Social Sciences, and the Arts. The Specialist serves as a main resource for the Dean, the Director, faculty, staff, students, and the community, in diverse and limited to moderate complex matters of policy, procedure, and practice.

The Specialist is expected to use independent judgement to make decisions, interpret and apply policies and procedures, perform research when needed, prepare and analyze various reports, provide support documentation and provide general office assistance. Assignments require handling of multiple work priorities and accountability for own work results. Contacts involve interaction with all levels inside and outside the university, and may include dealing with sensitive and confidential information.

• Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
• Three years of experience in office administration is preferred.
• Working knowledge of social media communications such as Facebook, Twitter, Instagram preferred.
• Strong written and oral communication skills, including use of English grammar, spelling, and punctuation required.
• Intermediate proficiency with computers and Microsoft Office Suite (Word, Excel) required.
• Knowledge of Google Suite, Qualtrics, Drupal, desktop publishing and People Soft preferred.

This is a full‑time, non‑exempt position, which will lead toward permanent status following the successful completion of a probationary period. The CSU Classification Step Range for this position is $4,799 - $6,992 per month (step 1 - step 20). Step placement will be determined based on relevant qualifications and professional experience. Step placement upon appointment is not expected to exceed Step 1 ($4,799 a month).

This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. Additionally, 15 paid holidays are offered each year. Sonoma State University is also a Public Service Loan Forgiveness Program (PSLF) Employer.

The University is an affirmative action/equal opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting:
This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Sonoma State University, as part of the CSU system, is a State of California employer. All employees must reside in California at the time of hire. A background check, including a criminal records check, must be completed satisfactorily before any candidate can be offered a position. Sonoma State University does not sponsor staff positions (e.g., H-1B visas).