Dean's Office Specialist, Administrative Analyst​/Specialist, Non-Exempt

Job Summary

Reporting to and under general direction of the Director of Operations, the Dean’s Office Specialist performs varied administrative, technical and analytical duties in support of the Dean, the Director, and departments within the College of Humanities, Social Sciences, and the Arts. The Specialist serves as a main resource for the Dean, the Director, faculty, staff, students, and the community, in diverse and limited to moderate complex matters of policy, procedure, and practice.

The Specialist is expected to use independent judgement to make decisions, interpret and apply policies and procedures, perform research when needed, prepare and analyze various reports, provide support documentation and provide general office assistance. Assignments require handling of multiple work priorities and accountability for own work results. Contacts involve interaction with all levels inside and outside the university, and may include dealing with sensitive and confidential information.

This position requires a Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Three years of experience in office administration is preferred. Working knowledge of social media communications such as Facebook, Twitter, Instagram is preferred. Strong written and oral communication skills, including use of English grammar, spelling, and punctuation is required.

Intermediate proficiency with computers and Microsoft Office Suite (Word, Excel) required. Knowledge of Google Suite, Qualtrics, Drupal, desktop publishing and People Soft preferred.

This is a full time, non-exempt position, which will lead toward permanent status following the successful completion of a probationary period. The CSU Classification Step Range for this position is $4,799 - $6,992 per month (step 1 - step 20). Step placement will be determined based on relevant qualifications and professional experience. Step placement upon appointment is not expected to exceed Step 1 ($4,799 a month).

This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurance, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 15 paid holidays are offered each year. Sonoma State University is also a Public Service Loan Forgiveness Program (PSLF) Employer. For more information, the comprehensive benefits summary for this position is available online.

The University is an affirmative action/equal opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting:
This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.