Lake & Mendocino County TRiO Programs Administrative Coordinator; Administrative Support Coordi

Job Summary

Under the direction of the Director, TRiO Lake–Mendocino Programs and/or the Regional Project Director and Assistant Director, the Lake & Mendocino County TRiO Programs Administrative Coordinator provides a variety of administrative, fiscal, and compliance support for assigned TRiO programs to ensure efficient, student‑centered regional operations. The incumbent processes and reconciles budgets, purchases, and travel; maintains participant data in the student database system;

prepares reports for audits and Annual Performance Reports (APRs); and ensures operations comply with federal TRiO regulations and CSU/SSU Sponsored Programs policies. Working closely with the Associate Director of Business Operations and in collaboration with other support staff, the incumbent helps maintain fiscal integrity, supports program events, and provides lead work direction, training, and guidance to other support staff. In addition, this position provides backup to other staff in the department as needed.

Work assignments require professional interaction at the highest levels within and outside the university.

Duties take place mostly in an office setting and off site at target high schools throughout Mendocino and Lake Counties.

• A high school degree or technical/vocational program and a minimum of two years of administrative work experience involving program administration and/or an equivalent combination of education and experience involving study, analysis, and/or evaluation leading to the development of improvement of administrative policies, procedures, practices, or programs.
• Proficiency with standard office systems and the ability to use a broad range of standard office technology to support duties of the position.
• Bachelor’s degree highly preferred.
• Ability to organize and track multiple projects, meet deadlines, and communicate clearly and effectively in a fast‑paced, student‑focused environment.
• Maintain accurate financial and student‑data records in compliance with institutional and federal requirements.
• Strong interpersonal skills and ability to work collaboratively within a diverse team environment.
• Demonstrated sensitivity to the needs and characteristics of low‑income and potential first‑generation college students.
• Experience working with TRiO programs, federally funded grants, or educational‑equity initiatives; knowledge of TRiO federal guidelines and university sponsored‑programs policies; and experience reconciling budgets and preparing documentation for audits or performance reports preferred.
• Familiarity with the purpose and administrative operations of TRiO Programs is highly preferred.
• Proficiency with Microsoft Office, Google Workspace, and Blumen or similar student database systems. Knowledge of People Soft preferred.
• Bilingual Spanish/English preferred.
• Successful completion of a live scan fingerprinting for Sonoma State University, including a live scan fingerprinting at the assigned school site location and TB test.

This is a full‑time, temporary, non‑exempt position. Step placement will be determined based on relevant qualifications and professional experience. Step placement upon appointment is not expected to exceed $4,367 a month (step 1). The CSU classification step range for this position is $4,367 – $6,362 per month (step 1 – step 20). Reappointment to this position is dependent upon the individual’s performance as well as administrative and budgetary considerations.

The university reserves the right to terminate this appointment earlier than the scheduled expiration date.

This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 15 paid holidays are offered each year and a Personal Holiday that may be taken any time during the year. Sonoma State University is also a Public Service Loan Forgiveness Program (PSLF) Employer.

The University is an affirmative action/equal opportunity employer. We consider qualified applicants for employment without regard to race,…