Dean's Office Specialist, Administrative Analyst​/Specialist, Non-Exempt

Application Process

The position is open until filled. For full consideration, submit application, cover letter, and resume by 8am on Tuesday, June 23, 2026.

Cover letter should address your interest in this role and how your skills and experiences align with the required qualifications.

Review the position description for responsibilities and qualifications.

Reporting to the Director of Operations, the Dean’s Office Specialist performs administrative, technical, and analytical duties in support of the Dean, the Director, and departments within the College of Humanities, Social Sciences, and the Arts. The Specialist serves as a primary resource for university stakeholders, handling moderate complex matters of policy and practice, interpreting policies, conducting research, preparing reports, and providing general office assistance.

The role requires managing multiple priorities and maintaining confidentiality.

• Bachelor's degree and/or equivalent administrative training involving study, analysis, and evaluation of policies, procedures, practices, or programs.
• Three years of experience in office administration (preferred).
• Working knowledge of social‑media communications such as Facebook, Twitter, and Instagram (preferred).
• Strong written and oral communication skills, including English grammar, spelling, and punctuation (required).
• Intermediate proficiency with Microsoft Office Suite (Word, Excel) (required).
• Knowledge of Google Suite, Qualtrics, Drupal, desktop publishing, and People Soft (preferred).

This is a full‑time, non‑exempt position that will lead toward permanent status after a probationary period. The CSU Classification Step Range for this position is $4,799–$6,992 per month (step 1 – step 20). Step placement is based on qualifications and experience, and will not exceed Step 1 ($4,799) upon appointment.

The position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave, and 15 paid holidays. The CSU Employee Union collective bargaining agreement Article 17.10 will be honored. Sonoma State University is a Public Service Loan Forgiveness Program Employer. A brief benefits summary is available online on the CSU benefits page.

The University is an affirmative action/equal opportunity employer. Qualified applicants are considered without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.

This position may be a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and must comply with CSU Executive Order 1083.

Sonoma State University is a State of California employer. All employees must reside in California. As of January 1 2022, the CSU out‑of‑state employment policy prohibits hiring California employees for work outside California. All candidates must complete a satisfactory background check before the offer of employment is extended.