Intern; Part-Time

Perform a wide variety of administrative, analytical, and/or technical duties within an assigned City department or division; receive valuable work experience and knowledge, skills, and tools for future professional endeavors as well as encourage public service.

General supervision is provided by a designated City employee within the assigned department or division.

The Part-Time Intern is designed to provide college students, or recent graduates, seeking entry-level skills, with practical work experience through projects which are related to educational and professional goals. This is an at-will employment opportunity with the City of Sonoma, without expectation of indefinite employment and may be terminated anytime without cause and within the total discretion of the appointing authority.

Receiving general direction and supervision from the Public Works Operations Manager, this Part-Time Intern will utilize a smart tablet and Geographic Information System (GIS) software to locate and identify grave markers in the City’s cemeteries and will scan, organize, and populate metadata/attribute data for burial records for persons with remains interred in the City’s cemeteries.

• On a continuous basis work outside in different types of weather while exposed to dust; stand and walk over rough, uneven, or rocky surfaces.
• Read and understand plot maps and charts of burial areas and mausoleums.
• Use sound judgment and exercise due care when working with grave markers and around burial areas.
• Work with various groups encountered during work, especially cemetery visitors and relatives of the deceased, in a tactful and respectful manner.
• Communicate clearly and concisely, both orally and in writing.
• Work safely in a rural cemetery, including recognizing and avoiding hazardous plants, terrain, wildlife, and campers/squatters.

The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with a disability to perform the essential duties, skills, and demands.

• Perform various administrative, analytical, and/or technical duties in support of assigned City department or division.
• Conduct surveys; collect and analyze data; summarize findings through various documents and materials, including presentations, charts, and spreadsheets.
• Perform general record management and compile data for departmental, divisional, and Citywide operations.
• Assist in assignments related to organization, procedures, and budget requirements.
• Communicate with members of the public, officials from other agencies, and community groups to gather information necessary to complete assignments and projects.
• Assist with the planning and execution of special events or projects.
• Attend and participate in meetings, training, and workshops.
• Interpret agency policies, rules and regulations.
• May perform a variety of administrative support duties, including copying and assembling materials, collecting and distributing mail, assembling and binding reports, faxing documents, filing, typing, and data entry.
• May prepare a variety of general correspondence, reports, articles, meeting minutes and/or agendas; edit materials for clarity, completeness, accuracy, consistency, and adherence to special format, policies, and procedures.
• Respond to requests for information and provide customer service to community members, business organizations, and City staff.
• Perform related duties as assigned.

• Basic goals and principles of local government agencies.
• General principles of organization and support.
• Basic methods and techniques of research and analysis.
• Computer software applications including Microsoft Office (Word, Excel, and PowerPoint). Mathematics, data collection, and spatial analytical skills.
• Principles of written correspondence and reports.
• Principles of communication, collaboration, critical thinking, and creativity skills.