Public Works Administrative and Project Manager

Public Works Administrative and Project Manager Job Description

City of Sonoma
Updated:

To provide responsible professional, administrative, and technical assistance in the development
and implementation of Public Works Department programs and projects; to plan and organize
administrative services in the Public Works Department; to perform project management duties
including preparing and managing budgets; and to assist in Public Works Department
management functions.

Employees perform administrative and analytical support on Public Works Department initiatives,
manage projects, and serve as liaison between the Public Works Department and other
agencies. Employees are generally expected to perform the full range of duties as assigned.

Receives general direction from the Public Works Director/City Engineer.

Exercises direct supervision over professional, technical, and administrative support personnel
as assigned.

Duties may include, but are not limited to, the following:

• Manage the City’s Capital Improvement Program, 5-year Capital Improvement budget and
  other special projects as assigned.
• Manage the preparation of the Public Works Department’s annual budget; monitor and track
  expenditures; perform revenue forecasting and fee analysis.
• Prepare and maintain the budgets for the Public Works Department; coordinate with
  department staff on annual budget preparation; perform financial reconciliation; work closely
  with the Finance Department to provide necessary budget data; maintain budget information
  in financial enterprise applications.
• Interact with Caltrans and Sonoma County to coordinate transportation projects; manage
  federal and state grants in accordance with applicable procedures and regulations; coordinate
  environmental compliance on capital projects.
• Serve as the City’s Single Point of Contact (SPOC) for federal and/or state funded
  transportation projects.
• Serve as the City’s representative for the Sonoma County Transportation Authority Technical
  Advisory Committee and for other committees as assigned.
• Coordinate and support the Public Works Director on general liability program administration;
  review contract language regarding insurance, indemnification, hold harmless provisions,
  requirements for endorsements, and subrogation; review certificates of insurance for
  adequacy.
• Coordinate the receipt of improvement plans, final maps, lot line adjustments, parcel splits
  and other land development applications for City Engineer review; communicate with
  developers and other City departments regarding status of applications; ensure timely
  recordation of land development documents.
• Confer with City staff regarding assigned areas of responsibility; represent the City in
  meetings with vendors, contractors, public agencies and other public and private
  organizations.
• Review and process capital project payment requests for contractors and consultants; check
  compliance with State labor regulations; coordinate with project managers and inspectors to
  ensure proper payment quantities; and manage the payment process for timeliness.
• Assist the Public Works Director to negotiate public easements, leases, and agreements for
  City projects and City property.
• Prepare and review a variety of correspondence and reports; prepare and coordinate
  departmental staff reports, resolutions, and ordinances for the City Council Agenda.
• Participate in the development of short and long range planning documents to meet City
  objectives; ensure compliance with CEQA/NEPA environmental planning regulations for
  Public Works projects.
• Perform research on grants to help fund City capital projects; write grant proposals and follow
  up with additional information to maximize competitive opportunity.
• Oversee procurement and management of contracts related to the upkeep, equipping and
  operation of the corporation yard, building maintenance, vehicles and related equipment
  consistent with City ordinances, policies and procedures in coordination with the Finance
  Department.
• Oversee and participate in purchasing activities for the City; prepare specifications and
  requests for proposal; analyze…