Assistant City Manager​/Director of Administrative Services

Assistant City Manager/Director of Administrative Services Job Description

City of Sonoma
Updated:

To plan, organize, direct and review the activities, resources and operations of the
Administrative Services Department, including Finance, Human Resources, Risk Management,
Public Information, and Community Engagement; to oversee complex and special projects
involving the interests of multiple City departments and requiring coordination with other
governmental agencies, the private sector, and/or the general public; to formulate, coordinate,
and manage the development and implementation of City policies; and to provide highly
complex staff assistance to the City Manager.

Receives general direction from the City Manager.

Exercises direct supervision over assigned management, professional, technical and
administrative support staff.

Duties may include, but are not limited to, the following:

• Develop, plan and implement goals and objectives; recommend and administer policies and
  procedures.
• Coordinate Administrative Services Department activities with those of other departments and
  outside agencies and organizations.
• Direct, oversee and participate in the development of the Administrative Services Department’s
  work plan; assign work activities, projects and programs; monitor work flow; review and
  evaluate work products, methods and procedures.
• Supervise and participate in the development and administration of the City and Administrative
  Services Department’s annual operating budget and capital improvement budget; direct the
  forecast of additional funds needed for staffing, equipment, materials and supplies; monitor and
  approve expenditures; implement mid-year adjustments.
• Develop, manage, implement and evaluate the City’s human resources program including the
  classification and compensation plan, policies, processes, and procedures, benefit
  administration, professional development, recruitment and selection.
• Plan, organize and direct the City’s civic engagement, media relations, government relations
  and advocacy, special events, and public information activities including developing and
  implementing internal and external communications and government relations strategic plans.
• Serve as project manager for City involvement in complex and multifaceted projects.
  Research and prepare technical and administrative reports and studies; prepare written
  correspondence.
• Establish long-range goals and implementation plans for assigned special projects.
  Provide professional advice and support to department heads, City Manager and City Council
  on assigned issues.
• Prepare reports to City Manager, advisory boards and commissions, and City Council.
  Plan and evaluate the work of professional, technical and support staff involved in assigned
  projects.
• Represent the department and City to outside agencies and organizations; participate in outside
  community and professional groups and committees; provide technical assistance as
  necessary.
• Build and maintain positive working relationships with co-workers, other City employees and the
  public using principles of good customer service.
• Foster an environment that embraces diversity, integrity, trust, and respect.
• Be an integral team player, which involves flexibility, cooperation, and communication.
• Perform related duties as assigned.

Knowledge of:

• Municipal services including the means by which services are managed within a City
  organization and delivered to the public.
• Generally accepted governmental accounting principles and financial reporting.
• Principles and practices of internal control procedures and practices as they apply to a
  public agency.
• Principles and methods of finance administration including budgeting, auditing, and
  treasury.
• Principles and practices of human resources operations, including recruitment/selection,
  classification/compensation, employee relations/labor relations, risk management,
  employee training, workers’ compensation, and employee benefits administration.
• Principles and practices of communications methods and marketing techniques.
• Principles and practices of public relations and community outreach.
• Prin…